Receptionist

Job Summary:  The person in this position will wear many hats while modeling a positive team first attitude.  The Receptionist will function as an administrative assistant for brokerage and the front office, responsible for various office support duties for our organization.  They will also be responsible for the front desk and will be the first contact many clients have with our company.  The person in this position must be willing to take charge and provide solutions for a wide assortment of needs and tasks as situations arise – ideally, anticipating and identifying needs before issues develop.  To be successful in this position you must be reliable, friendly, well organized, proactive, have excellent customer service skills, and should emanate positivity and kindness. 

Essential Duties and Responsibilities: To perform this job successfully, an individual must be able to perform each of the following Essential Duties satisfactorily. This list is not intended to be an exhaustive list of all functions, responsibilities, skills, and abilities. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the Essential Duties of the position, provided it does not create an undue hardship on the Company. Duties, responsibilities, and activities may change at any time with or without notice. Kelley Commercial Partners may require employees to perform functions beyond those contained in the job description. This position requires the Receptionist’s on-site presence and regular use of confidential client and Company information, including highly sensitive financial information of tenants and the Company, in the execution of the following list of essential duties:

• Open and prepare office for daily operation: fill copy machines, organize breakroom and copy room, check supplies
• Oversee daily office calendar
• Greet and welcome clients and visitors
• Answer, route, and provide solutions for incoming phone calls
• Pick up, receive, and sort mail and deliveries
• Maintain organization and appearance of front office area
• Upload and code invoices to PayScan
• Maintain, organize, and be responsible for key safe
• Order, organize, and maintain office/IT/breakroom supplies
• Conduct regular office, breakroom, and conference room walkthroughs maintaining organization and tidiness of all areas
• Schedule and coordinate meetings
• Responsible for coordination and/or service of phone systems
• Oversee organization of office signs and misc. setup for new employees
• Provide support to various staff as necessary and as time allows
• Other duties as needed
• Maintain a positive attendance record, which includes regular and predicable attendance and work/break schedule. Scope of duties require on-site attendance.