Receptionist
Beacon Hill Staffing Group, LLC
New York, NY
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JOB DETAILS
SALARY
$120,000–$120,000 Per Year
JOB TYPE
Full-time, Employee
SKILLS
Administrative Skills, Biology, Calendar Management, Catering Services, Communication Skills, Compensation and Benefits, Conference Management, Conferences, Continuous Improvement, Customer Relations, Detail Oriented, Documentation, Establish Priorities, Executive Assistant Skills , Expense Reports, Follow Through, Fortune 500 Customers, Legal, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Order Supplies, Organizational Skills, Presentation/Verbal Skills, Property Management, Regulations, Startup, Team Building, Telephone Skills, Travel Planning, United States Department of Energy (DOE), Writing Skills
LOCATION
New York, NY
POSTED
21 days ago
Our client, a fast growing fintech start up, is seeking a Temporary to Permanent Executive Assistant/Receptionist for their brand new Midtown East office. The role requires 5 days in the office with working hours being from 8:30am-5:30. This is a great opportunity for someone to bring their friendly and organized skill set to a rapidly growing team.
Executive Assistant Responsibilities:
- Provide day-to-day administrative support to team members, including scheduling meetings, coordinating travel, preparing expense reports, and assisting with general office needs
- Manage and prioritize Outlook calendars for professionals at multiple levels, proactively communicating changes and helping keep schedules running smoothly
- Coordinate catering for internal meetings, client meetings, and team events as needed
- Register team members for conferences, industry events, and networking opportunities
- Assist with preparing materials such as meeting packets, binders, and internal documentation
- Support ad hoc administrative requests as they arise in a fast-moving environment
- Serve as backup support for other members of the administrative team, stepping in to assist with coverage and shared responsibilities when needed
Receptionist Responsibilities:
- Open and close the front desk during standard office hours (8:30 AM - 4:30 PM), ensuring a professional and welcoming office environment
- Greet clients, guests, and visitors, serving as the primary point of contact upon arrival
- Answer and route incoming phone calls to the appropriate team members
- Monitor the reception area to ensure it remains organized, presentable, and guest-ready at all times
- Manage conference room and visitor office reservations, ensuring spaces are properly prepared and coordinated
- Oversee communal office and meeting spaces, including coordinating with external catering vendors for meetings
- Order office supplies and assist with facilities-related requests, coordinating with building management or vendors as needed
- Monitor and respond to shared inboxes related to office operations, facilities, and front-desk inquiries
Qualifications:
- Bachelor's degree or equivalent professional experience
- 2-3+ years of experience in an executive assistant and/or receptionist role, ideally in a professional office or corporate setting
- Strong working knowledge of Microsoft Office, including Outlook, Word, Excel, and PowerPoint
- Polished phone presence and confidence interacting with clients, guests, and internal teams
- Professional, approachable demeanor with a high standard for presentation and service
- Clear and effective written and verbal communication skills
- Highly organized with strong attention to detail and follow-through
Compensation & Benefits:
- DOE up to 120k, hourly rate in line
- Health, vision & dental coverage
- Competitive vacation policy
- Team building events & happy hours
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
About the Company
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