Receptionist

Candidates who receive an offer will be required to successfully complete a background check and drug test as a condition of employment.

Receptionist
Newport Beach, CA (Onsite)
12+Month Contract
M-F (8:00AM - 5:00PM)

Overview

We are seeking a Receptionist and Switchboard professional for a contract position starting immediately. This role is responsible for providing exceptional customer service by greeting visitors, answering and transferring incoming calls from across the United States, managing visitor access, scheduling meeting rooms, and providing administrative support in a polished professional office environment.

Responsibilities

• Greet visitors and distribute visitor and temporary employee badges.
• Answer and transfer incoming calls from across the United States.
• Manage visitors using Easy Lobby.
• Schedule meeting rooms.
• Perform light administrative and PC support duties as needed.
• Update company phone and speed dial lists, company calendar, Brag Board, and automated messaging center.
• Assist with administrative tasks, including envelope labels, compiling manuals, and other office support.
• Order, maintain, and distribute promotional store items.
• Build professional relationships with customers and internal teams.
• Participate in company and community service events.
• Represent the organization's vision, values, and mission.
• Perform other duties as assigned.

Requirements

• High school diploma or equivalent.
• 1+ years of receptionist or switchboard experience preferred.
• Experience in a professional office environment.
• Administrative experience is not required.
• Proficiency in Microsoft 365, including Outlook (email and calendar), Word, Excel, and PowerPoint.
• Excellent customer service, organizational, written, and verbal communication skills.
• Attentive, detail-oriented, approachable, and professional.
• Comfortable representing the organization through exceptional in-person and phone interactions.
• Ability to work effectively in a team environment.
• Ability to perform light physical activity, including walking, standing, bending, reaching, and lifting up to 10 lbs.
• Available to work Monday Friday, 8:00 AM 5:00 PM.
• Must be available to participate in a management meet-and-greet as part of the interview process.

Metasys Technologies is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identify, national origin, veteran or disability status.