Receptionist / Office Administrative Assistant

We are looking for a dependable and detail-oriented Office Administrative Assistant / Receptionist to support the daily operations of our Baton Rouge office. This role involves a mix of clerical duties, document handling, research, and general office upkeep. Ideal candidates are proactive, organized, and comfortable working in a fast-paced environment.

Responsibilities:

• Office Maintenance: Maintain a clean and welcoming office environment, including coffee preparation, kitchen upkeep, lobby organization, and conference room setup for meetings and depositions.
• Mail Handling & Document Processing: Open, sort, and stamp incoming mail; distribute to appropriate staff
• Legal Document Management: Assist with service of pleadings, filing hard copies, creating file folders, and organizing digital files from discs or drives.
• Jury Pool Research: Contact Clerk of Court, compile juror spreadsheets, and conduct online research to assess juror credibility.
• Phone & Communication Support: Serve as back-up for the main switchboard operator on occasion. Answer incoming calls, gather information, and forward messages to appropriate staff via email or voicemail.
• Shipping & Supplies: Manage incoming and outgoing packages, verify supply orders, organize inventory, and maintain shipping records.
• E-Filing & Transcription: E-file legal documents, transcribe dictation, and enter attorney time into Coyote.
• Other duties as assigned

• High school diploma or equivalent required; additional administrative or receptionist training is a plus.
• Previous experience working as a receptionist, switchboard operator, or in a customer-facing role, preferably in a law firm or professional services environment.
• Proficiency in operating multi-line phone systems.
• Excellent communication skills, both written and verbal.
• Strong organizational skills and attention to detail.
• Ability to handle multiple tasks in a fast-paced environment.
• Proficient in Microsoft Office Suite (Word, Outlook, Excel).
• Friendly, professional demeanor with a client-focused approach

• Ability to lift up to 15 pounds when required.

• Life Insurance: We provide $50,000 coverage at no cost to the employee.
• Long-Term Disability Insurance: Also provided at no cost to the employee.
• Competitive Medical, Dental and Vision plans through Blue Cross Blue Shield
• 401(k) Retirement Plan: with an annual discretionary match
• HSA with Employer Contribution
• Dependent Care FSA
• Generous PTO allotment
• Flexible Work Schedules
• Additional Supplemental insurances are also available