Maximum Fasteners, Inc. is looking for a dependable, friendly Receptionist / Office Administrator to be the first voice and face of our office. You will answer phones, welcome customers, and handle the invoicing that keeps our books current. If you are organized, comfortable in QuickBooks Online, and like a job where no two days look exactly alike, we would like to meet you. This is a full-time, in-office position. What You'll Do
Answer and route incoming calls professionally and promptly
Greet customers and visitors at the front desk and direct them to the right person
Enter vendor invoices into QuickBooks Online accurately and on schedule
Prepare and send customer invoices, and follow up on billing questions
Handle incoming and outgoing mail, plus UPS and FedEx shipments and labels
Order and maintain office supplies
Maintain customer records and files, including data entry, scanning, and filing
Provide light HR and administrative support such as new hire paperwork, timecard collection, and scheduling
Support the office team with other administrative tasks as they come up
What We're Looking For
1-3 years of receptionist, front desk, or office administration experience
QuickBooks Online experience is required. You should be comfortable entering bills and creating invoices without hand-holding.
Solid working knowledge of Microsoft Office or Google Workspace
Strong attention to detail, especially with numbers and data entry
Clear, courteous communication on the phone and in person
Ability to juggle several tasks and stay organized in a busy office
Dependable, punctual, and able to work independently
High school diploma or equivalent
Nice to Have
Experience in distribution, manufacturing, or industrial supply
Basic accounts payable and accounts receivable familiarity
Bilingual (English/Spanish)
Maximum Fasteners, Inc. is an equal opportunity employer. We consider all qualified applicants without regard to any characteristic protected by federal, state, or local law.
Numbers & Facts
Location
Santa Fe Springs, CA
Job Type
Full-time
Skills
Accounts Payableunmatched
Accounts Receivableunmatched
Administrative Skillsunmatched
Billingunmatched
Communication Skillsunmatched
Data Entryunmatched
Dental Insuranceunmatched
Detail Orientedunmatched
Distribution Servicesunmatched
Employee Orientationunmatched
English Languageunmatched
Health Insuranceunmatched
High School Diplomaunmatched
Intuit Quickbooksunmatched
Mail Processingunmatched
Microsoft Officeunmatched
Multilingualunmatched
Multitaskingunmatched
Order Suppliesunmatched
Organizational Skillsunmatched
Spanish Languageunmatched
Telephone Skillsunmatched
Time Managementunmatched
Track Customer Issuesunmatched
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