SM Energy is seeking a receptionist/office assistant to be the welcoming first point of contact for our office and a key partner in daily workplace operations. In this hands-on, in-office role, you'll create a positive experience for employees, visitors, and vendors while supporting the behind-the-scenes flow of the office-mail and deliveries, coordination with internal teams, and a variety of routine administrative tasks. The ideal candidate is service-minded, organized, and comfortable using Microsoft Office tools to keep work moving.
Key Responsibilities
- Create a welcoming first impression by greeting employees, guests, and vendors, managing visitor flow, and keeping the reception/lobby area professional and organized.
- Answer, screen, and route incoming calls.
- Support front desk processes such as visitor badges and parking validation information, and coordinate with facilities/security when needed.
- Receive, log as needed, and distribute mail, deliveries, packages, and couriers; accept/sign for items and route them to recipients promptly.
- Prepare routine correspondence, calendars, and basic tracking/logs using Microsoft Office (Outlook, Word, Excel, Teams) and other workplace tools.
- Monitor and restock office supplies and refreshments as assigned; help keep common areas neat, stocked, and visitor ready.
- Help set up and reset conference and training rooms (tables, chairs, basic supplies) and communicate issues to the appropriate team.
- Stay organized and responsive when requests change and escalate questions or concerns to the appropriate team member.
- Follow office safety guidance and support emergency procedures as assigned.
- Pitch in on additional administrative tasks and small projects as needed.
Qualifications
- High school diploma or equivalent required; additional office/administrative education or training is a plus.
- 1+ years of receptionist, administrative, or office support experience preferred (or equivalent customer service experience).
- Strong customer service mindset with professional, courteous communication (in person, phone, and email).
- Strong Microsoft Office skills, especially Outlook, Word, Teams, and Excel; comfortable learning new systems and procedures.
- Organized and dependable; able to track details, meet deadlines, and follow through on routine tasks.
- Attention to detail and reliable follow-through; able to complete tasks with general supervision.
- Ability to move and lift up to 30 lbs.
- Notary license preferred but not required.
- Conduct business with high ethical standards and be a collaborative team player.
Schedule & Location
- This is an in-office position operating on a 9/80 schedule with every other Friday off.
Work Environment & Physical Requirements
- In-office, front-facing environment with frequent interaction and periodic high-volume activity.
- Regular movement throughout the office while supporting mail, deliveries, supplies, and room set-ups.
SM Energy offers competitive compensation and benefits programs which include, but are not limited to, variable pay, health care coverage, retirement plan, protection coverage, time off and leave programs, training and development opportunities and a range of allowances connected to specific work situations. Details are available at Careers :: SM Energy Company (SM) (sm-energy.com).
Applications will be accepted on an ongoing basis until the position is filled.