Job Description
Our client is seeking an Receptionist/Office Coordinator for a contract opportunity. Working in close partnership with the Workplace Resources team, you will help support day-to-day office operations and assist in creating a welcoming environment for employees and guests.
This position is responsible for ensuring our office runs smoothly by maintaining organization, managing supplies, coordinating facility needs, and fostering a professional, collaborative, and welcoming environment. You will serve as a central point of contact for office-related questions and perform a variety of administrative and operational tasks.
Duties:
Requirements:
This position is responsible for ensuring our office runs smoothly by maintaining organization, managing supplies, coordinating facility needs, and fostering a professional, collaborative, and welcoming environment. You will serve as a central point of contact for office-related questions and perform a variety of administrative and operational tasks.
Duties:
- Help respond to employee and visitor needs in the office
- Facilitate office access and provide directions to guests and employees unfamiliar with our space
- Greet and assist visitors, answer phones, and direct inquiries to appropriate team members Administrative Support
- Manage incoming requests and questions using our ticketing system
- Order office supplies and new hire materials
- Process and file documents; update office systems and materials
- Ship and receive packages
- Assist with basic data entry and record keeping Maintain a Safe, Clean, and Organized Office
- Take pride in maintaining the appearance and operation of our headquarters
- Ensure the office remains clean, safe, and well-organized at all times
- Coordinate with vendors regarding snacks, meals, and office services
- Communicate with building management regarding facility needs
- Assist with basic office setup tasks and facility improvements Support Office Culture and Events
- Assist with coordinating office events and activities
- Help communicate office updates and information through internal channels
- Support team initiatives that foster connection and engagement
Requirements:
- Two years of related experience Interpersonal skills, supported by excellent written and oral communications skills
- Demonstrated ability to interact effectively with a wide variety of people and levels of management
- A positive, can do attitude with a willingness to try new things- Personality is huge!
- Proven ability to be resourceful in solving problems without much supervision
- Must be customer service oriented
- Tech savvy-knowledge of G Suite Apps, Slack and Excel (or Google sheets)
- Ability to learn new software programs; familiarity with Zoom (or other VC systems) preferred
- High school diploma or GED required
Numbers & Facts
| Location | Foster City, CA |
| Industry | Staffing/Employment Agencies |
| Company Size | 100 to 499 employees |
| Year Founded | 2010 |
| Headquarters | Orlando, Florida, US |
| Website | https://kavaliro.com/ |
About Company
By using best practices and optimal employee recruiting strategies, Kavaliro provides employers with employment solutions by providing the most qualified and professional employees, who can staff both project and permanent positions in order to ensure the ongoing success of all types of businesses. We use a streamlined-yet-thorough approach to staffing that saves our clients administrative time, resources and money.