Receptionist/Office Coordinator

Polsinelli does not accept unsolicited resumes from search firms or agencies. Please, no phone calls or emails.

At Polsinelli, What a Law Firm Should Be is not just our tagline, it is what we live every day. We strive to create an environment where our team members are encouraged to bring their creativity and professional passions into the workplace so that they can thrive. Are you a people person who has a keen eye for detail, thrives in a professional environment and wants to be part of a dynamic team? We have the perfect role for an engaging professional like you!

Polsinelli immediately seeks a candidate to fill a full-time position as a Receptionist/Office Coordinator in our New York office. This role is for the professional who may be starting their professional career and wants to place their own mark on the legal industry in New York. This role will be responsible for elevating the in-office experience through excellent client service and responsiveness and support attorneys and staff by handling the day-to-day duties of running an office. 

CORE RESPONSIBILITIES

• Become the “face” of Polsinelli’s New York office. Presence, demeanor and approach to visitors and office residents will set the tone for their Polsinelli experience.
• Partner with Office Managing Partner and Regional Office Administrator to manage overall operations of the New York office.
• Partner with building management regarding facilities management.
• Review and approve timesheets; assist Regional Office Administrator with day-to-day staff support and support of general office operations.
• Greet and assist all visitors, and office residents, ensuring exceptional client service experience while managing the front desk.
• Answer, screen, and direct all incoming calls; take messages and assist with internal and external inquiries.
• Assist visitors with requests, including light legal administrative support.
• Coordinate and schedule conference rooms and order catering for meetings.
• Proactively review Meeting Room Manager and/or other technology to ensure conference rooms are set up appropriately. Coordinate closely with other office support, including but not limited to, hospitality and the Office Administrator, to ensure no detail will be missed.
• Work with couriers to receive and forward deliveries.
• Have an ownership mindset on the appearance of the office and the experience for anyone who comes to the office.
• Support Legal Administrative Assistants or other administrative departments if needed, as time permits.
• Perform key tasks related to onboarding and offboarding of attorneys and staff.
• Serve as a point of contact between legal and administrative personnel in multiple offices.
• Serve as on-site backup for day-to-day matters in the absence of the Office Administrator.
• Serve as a Polsinelli PROUD committee member or team captain.
• Assist Hospitality Coordinator and Office Services Coordinator, including providing back-up coverage, as needed.
• Partner with Office Administrator, Marketing, and other staff involved with the planning, set up, and execution of office events, including vendor and catering communication, AV set-up, and all other tasks required of the event.

REQUIREMENTS

• Prompt and reliable attendance.
• Must dress in a professional manner and always maintain a professional demeanor.
• Excellent communication skills in person and on the phone.
• Positive, energetic attitude.
• Must be able to work in a multi-tasked environment.
• Problem-solving mindset with ability to work under pressure.
• Proficiency in Microsoft Outlook and Word.
• Keep matters relating to client names, client matters, firm operations, or finances completely confidential.
• College degree preferred.

The budgeted salary range for this position is $70,000 - $90,000.

As part of full-time employment associated with this position, Polsinelli PC offers the following benefits: Paid time off, sick time off, a referral program, medical insurance and benefits, dental insurance, vision insurance, life insurance, AD&D insurance, ID Theft insurance, long-term disability benefits, short-term disability benefits, Parking/Transit reimbursement (varies depending on location), 401(k) benefits, and employee assistance benefits. 

Polsinelli PC is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected by law.