Receptionist/Office Manager/Admin Assistant at Private Investment Firm in Midtown/Downtown Manhattan

Our client, a private investment firm located in Midtown & Downtown Manhattan is seeking an Office Manager/Administrative Assistant/Receptionist to support its team. The successful candidate will perform a variety of administrative functions requiring exceptional attention to detail, sound judgment, and the ability to handle confidential information with discretion. This individual will possess strong initiative, a commitment to delivering the highest quality work product, and the energy and flexibility to succeed in a fast-paced, deadline-driven environment. The ideal candidate will work well in a team setting, represent the Partners and Firm with the utmost professionalism, and be comfortable handling a blend of office management responsibilities, administrative support, and personal assistant duties. This role is 5x days wk in-office. 70% of the time is in their midtown office and 30% of the time is in their downtown office.

RESPONSIBLITIES

• Receptionist duties, including greeting and registering guests, booking conference rooms, and managing incoming calls and mail
• Tracking inventory and ordering office supplies
• Overseeing floor operations, including vendor management and addressing tenant-related issues
• Scanning, filing, and maintaining receipts and documents
• Creating, organizing, and maintaining physical and digital filing systems
• Maintaining Excel schedules related to office operations and management
• Assisting with printing and binding presentation materials
• Tracking expenses and preparing expense reports
• Assisting with calendar management and scheduling
• Updating and creating contacts in Outlook
• Ordering business gifts, flowers, baby gifts, and handling personal shopping requests for the Managing Partners

QUALIFICATIONS

• 3-5 years of experience in a high-level, fast-paced, deadline-driven executive environment
• Advanced proficiency in Microsoft Office Suite
• Excellent organizational skills and strong attention to detail
• Proven ability to prioritize a heavy workload and manage multiple competing responsibilities
• Strong judgment, professionalism, and discretion when handling confidential information
• Team-oriented mindset with a proactive and flexible approach

SALARY
$120-125K + Discretionary Bonus + Benefits

HOURS
8:30am-6/6:30pm