With over 40 years of experience, this full-service law firm represents survivors of catastrophic and traumatic events, achieving successful resolutions in some of the industry's most challenging cases. Their nationally renowned attorneys are dedicated to delivering the best outcomes through persistence and zealous advocacy. Notable cases include 9/11 World Trade Center litigation, Child Victims Act cases, mass torts, pharmaceutical drug litigation, product liability, environmental litigation, employment and labor law, medical malpractice, and personal injury.
We are seeking a reliable, professional, and highly motivated Receptionist who can work as a part of our innovative team in a fast-paced environment. Successful candidate will be responsible, have excellent communication skills, be highly organized, and detail oriented.
Responsibilities
Creates an exceptional first impression for our clients and visitors and represents the firm in a positive and professional manner.
Actively promotes and ensures clear communication between reception and office clientele, and adheres to confidentiality policies at all appropriate times.
Promptly answers all incoming calls to the switchboard, taking and delivering accurate messages via email or voicemail, as directed by attorneys or staff
Keeps track of events, office personnel, and visitors in conference center as well as the office.
Schedules meetings, books conference rooms, and maintains accurate log.
Manages the setups for conference rooms to ensure reservation requests are met prior to scheduled meeting.
Receives and directs deliveries and keeps accurate log.
Assists administrative staff with administrative tasks and special projects as needed.
Maintains a polished appearance of reception and conference room areas at all times
Skills
Excellent interpersonal and communication skills (oral and written), professional demeanor, and presentation.
Ability to answer phones and transfer calls and professionally meet and greet visitors.
Highly motivated, self-starter who can work well under minimal supervision, as well as take a proactive approach in being team-oriented.
Provide outstanding client service, meet high quality standards for services, and meet or exceed client expectations; proactive in seeking innovative ways in which to help others.
Ability to prioritize workload and adapt to a fast-paced environment.
Ability to establish and maintain effective working relationships with all levels of the organization and collaborate well in a team.
Ability to maintain composure, positive outlook, and professionalism.
High attention to detail, outstanding organizational skills, and the ability to manage time effectively.
Qualifications
High School Degree or equivalent preferred
Law firm experience a plus
Proficiency with Windows-based software and Microsoft Word, Excel, and Outlook required
Exceptional computer skills with the ability to learn new software applications quickly
Benefits
Health insurance
Dental insurance
Vision insurance
Life Insurance
Tax Advantage Accounts – Medical/Dependent Care FSA, Commuter
Simple IRA match
Paid time off
Paid holidays
Referral program
#Promote
Numbers & Facts
Location
Melville, New York
Skills
Administrative Skillsunmatched
Biotech and Pharmaceuticalunmatched
Calendar Managementunmatched
Communication Skillsunmatched
Conference Managementunmatched
Customer Support/Serviceunmatched
Detail Orientedunmatched
Drug Productsunmatched
Employment Lawunmatched
Establish Prioritiesunmatched
Flexible Spending Accountsunmatched
High School Diplomaunmatched
Interpersonal Skillsunmatched
Legalunmatched
Litigationunmatched
Microsoft Excelunmatched
Microsoft Outlookunmatched
Microsoft Windows Operating Systemunmatched
Microsoft Wordunmatched
Organizational Skillsunmatched
Personal Injuryunmatched
Presentation/Verbal Skillsunmatched
Quality Metricsunmatched
Team Playerunmatched
Telephone Skillsunmatched
Time Managementunmatched
Voice Mailunmatched
Writing Skillsunmatched
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