Receptionist

Receptionist
Suite 2200, Seattle, WA 98164
6 months contract (potential to hire as per business need)

About the role

The Receptionist for Platform Engineering will be the first point of contact for our guests. Additionally, this position provides a broad range of administrative and database support for the Department, Administrative Services, and ad hoc projects and running an efficient and professional front desk.

What you will do

• Greet and welcome guests as soon as they arrive at the office.

• Direct visitors to the appropriate person or conference room.

• Answer, screen, and forward incoming phone calls.

• Ensure the reception area is tidy and presentable.

• Process catering requests to meet specific delivery times.

• Provide basic and accurate information in person and via phone/email.

• Receive, sort, and notify recipients of daily mail/deliveries (FedEx, UPS, US Government Client, DHL Ground).

• Process weekly breakroom supplies and notify facilities of arrival.

• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges).

• Order department supplies and keeps an inventory of stock.

• Update calendars, conference room schedules, schedule meetings coordination with the admin team, shuttle requests.

• Provide backup support as needed with the Admin team.

• Participate in special projects and tasks.

What you bring

• Minimum of 1 years' experience working in an administrative role.

• Professional attitude and appearance, strong customer service skills.

• Proficient utilizing Microsoft Office programs (Outlook, Excel, Word, Visio).

• Excellent organizational skills, including the ability to prioritize and coordinate multiple tasks.

• Excellent written and verbal communication skills, including professional phone etiquette.

• Excellent interpersonal skills with the ability to effectively interact with internal and external business partners and staff at all levels.

• Self-motivated professional with good communication and interpersonal skills

• Able to coordinate several projects to a successful completion with little or no supervision.

• Responds promptly to shifts in direction, priorities, and schedules.

• Uses sound judgment and problem resolution skills, often makes decisions in supervisor's absence.

• Execute with a high level of confidentiality, integrity, discretion, and judgment.

• Thinks strategically and is proactive.