Language Requirement: Chinese Mandarin and English (languages) are required due to the business's client base.
We have 2 internship openings
This role is available on a full-time or part-time basis, depending on candidate availability.
Under the direct supervision of the Office Supervisor, this position provides support for all departments. The Receptionist will be expected to answer non-routine correspondence and assemble highly confidential and sensitive information. The Receptionist will handle a diverse range of important external callers and visitors, as well as internal contacts at all levels of the firm.
Key Responsibilities
Receptionist Support:
Greet and welcome visitors and callers in a friendly, warm, and professional manner
Takes messages for firm staff and delivers/notifies appropriate staff members or directs calls
Handling of all firms' incoming and outgoing mail (sorting and delivering to departments daily)
Manage conference room schedule/scheduling of appointments/conferences as needed
Ensure that the administrative office and reception area are organized and clean
Assist the supervisor in coordinating vendors for repairs and maintenance across the firm and ensure proper working order for the firm’s equipment (computers, faxes, copy machines, etc.) and facilities (plumbers, heat, etc.)
Assist the supervisor with taking meeting notes and preparing meeting minutes
Assist the supervisor with firm events planning and coordination
Assist in light filing duties
Administrative/ Basic HR Support:
Monitor daily and biweekly staff attendance for Tax, IT, and Maintenance/Janitorial departments
Provide backup support to HR/Personnel on an as-needed basis
All other duties as they are assigned by Partners
Skills, Knowledge and Expertise
Language Skills: Chinese Mandarin and English are a must
Experience: At minimum 1 year of experience in bookkeeping in the US, proficiency in Excel and Word, and Exposure to QuickBooks is a plus
Punctual
Self-motivated with strong work ethic
Thrives in a fast-paced environment
Ability to juggle multiple tasks and demands
Establishes priorities and meets deadlines
Strong oral and written communication skills
Highly detail-oriented
Collaborates effectively with others
Organizational skills
Ability to follow established guidelines and processes
Common Sense: a talent for making connections between unrelated pieces of information for the purpose of anticipating needs and preventing problems
Numbers & Facts
Location
Flushing, New York
Salary
$17 Per Hour
Skills
Administrative Skillsunmatched
Bookkeepingunmatched
Calendar Managementunmatched
Communication Skillsunmatched
Conference Managementunmatched
Conferencesunmatched
Copying Machinesunmatched
Detail Orientedunmatched
English Languageunmatched
Establish Prioritiesunmatched
Event Managementunmatched
Fax Machinesunmatched
Intuit Quickbooksunmatched
Mail Processingunmatched
Maintenance Servicesunmatched
Mandarin Chinese Languageunmatched
Meeting Minutesunmatched
Microsoft Excelunmatched
Microsoft Wordunmatched
Multitaskingunmatched
Office Managementunmatched
Organizational Skillsunmatched
Plumbingunmatched
Presentation/Verbal Skillsunmatched
Schedule Developmentunmatched
Time Managementunmatched
Writing Skillsunmatched
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