Receptionist

Robert Half

Tacoma, WA

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JOB DETAILS

SKILLS

Accounting, Administrative Skills, Communication Skills, Customer Support/Service, Data Entry, Detail Oriented, Disability Insurance, Document Management, Finance, Interpersonal Skills, Legal Support Skills, Life Insurance, Mail Services, Marketing, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Word, Multitasking, Organizational Skills, Record Keeping, Team Player, Writing Skills

LOCATION

Tacoma, WA

POSTED

Today

Description We are looking for a dependable Receptionist to support daily front office operations for a small engineering-focused firm in Tacoma, Washington. This position is 4 days a week Monday - Thursday, 8am - 5pm. This temporary contract position is ideal for someone with prior administrative experience who is comfortable handling light reception clerical work, preparing documents, and keeping office tasks organized. The role offers a mix of guest-facing support, data entry, mail handling, and general office assistance in a detail-oriented team environment. Responsibilities: - Greet visitors courteously and provide a welcoming front desk presence while managing a low-volume flow of guests and incoming calls. - Enter information accurately into office records, databases, and project-related documents to maintain organized and up-to-date files. - Prepare letters, forms, and routine office documents using established templates and formatting materials to match company standards. - Select the correct document versions for specific projects or responses and complete them based on provided instructions and requirements. - Scan, upload, and organize paperwork to support document control and ensure materials are accessible to the appropriate team members. - Coordinate incoming and outgoing mail and shipments, including standard postal services and courier packages. - Provide day-to-day administrative assistance for small office projects and other support tasks as needed by the team. - Help maintain shared office spaces by assisting with light kitchenette upkeep and basic hospitality tasks such as preparing coffee when needed. Requirements - At least 2 years of experience in a receptionist, administrative assistant, or similar office support role. - Working knowledge of Microsoft Office, including Word, Outlook, and basic Excel functions. - Ability to perform accurate data entry and manage routine document handling with strong attention to detail. - Comfortable using scanners and digital filing systems to process and organize office documentation. - Strong written communication skills with the ability to type and format letters and business documents effectively. - Reliable, organized, and able to manage multiple small tasks efficiently in a busy office setting. - Strong interpersonal skills and the ability to work well in a collaborative team environment. TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

About the Company

Robert Half

INDUSTRY

Other/Not Classified

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