Administrative Skills, Fax Machines, Human Resources, Mail Processing, Telephone Skills, Time Management
Scope of Position:
The Receptionist is responsible for answering and accurately transferring all incoming telephone calls from a multi-line switchboard and professionally greeting all Company visitors. He or she also assists Human Resource staff with administrative tasks as requested.
Essential Duties and Responsibilities:
- Answer switchboard calls in a courteous and timely manner
- Greet visitors politely and professionally
- Update and maintain Company phone directories and employee emergency contact information
- Send, receive, and forward confidential faxes
- Log all incoming UPS and FedEx packages and letters; call recipients of incoming packages as needed
- Sort and stamp incoming mail and invoices
- Distribute employment applications and assist applicants with completion
- Review received employment applications for completeness
- Coordinate Company-wide Dress Down Days and other charitable activities
- Assist Human Resources staff as needed, including assisting with employee events and mailroom activities
- Perform other duties and tasks as requested