Record-Document Imaging Processor (4282)

Position Summary:

The Record/Document Imaging Processor supports Trinity Health's medical record integrity by preparing, scanning, and indexing paper documentation into the electronic health record. This role retrieves hard-copy information from various departments, verifies document completeness, and ensures timely, accurate conversion of records into digital format. Working collaboratively with health information management and departmental teams, the Processor responds to inquiries, reconciles patient documentation with registration lists, and helps maintain organized, efficient workflows. The position operates within a detail-oriented, supportive environment where accuracy, consistency, and communication are essential. Through careful review and dependable data handling, the Record/Document Imaging Processor contributes to secure, accessible, and compliant patient information across the organization.

Key Responsibilities:

• Retrieve, prepare, scan, and index paper medical documents into the electronic health record, ensuring accuracy, clarity, and proper categorization.
• Reconcile incoming documentation against registration or patient lists to confirm completeness and identify missing or misfiled information.
• Respond to departmental phone calls, provide assistance, and route inquiries to appropriate internal staff as needed.
• Maintain organized scanning queues, follow established imaging protocols, and monitor quality to ensure reliable digital records.
• Communicate effectively with clinical and administrative departments to locate documentation, clarify discrepancies, and support timely record processing.
• Follow confidentiality, privacy, and data-security standards in all handling of patient information.