Recordable Documents Examiner Trainee

Recordable Documents Examiner Trainee

Salary

$46,841.60 - $63,148.80 Annually

Location

Orange County

Job Type

Full-Time

Job Number

0515GE-0926-059 (O)

Department

Clerk-Recorder

Opening Date

09/14/2026

Closing Date

9/21/2026 11:59 PM Pacific

• Description
• Benefits
• Questions

CAREER DESCRIPTION

RECORDABLE DOCUMENTS EXAMINER TRAINEE

Salary may be negotiable within the range listed above, based on position requirements and successful candidates qualifications, subject to appropriate authorization.

OPEN TO THE PUBLIC

This recruitment will establish an open eligible list that will be used to fill current and future Recordable Documents Examiner Trainee positions. The eligible list established may also be used to fill positions in similar and/or lower classifications throughout the County of Orange.

DEADLINE TO APPLY

This recruitment will be open for a minimum of five (5) business days and will close on Monday September 21, 2026, at 11:59 P.M. (PST).

CLERK-RECORDER

The Clerk-Recorder Department is responsible for issuing, handling, and safeguarding a variety of public records, including property records, marriage licenses, and birth and death certificates. They are also in charge of overseeing the Orange County Archives, which is the main repository for historical property documents and vital records.

Click here for more information on the Clerk-Recorder.

Click here for more information on the County of Orange.

THE OPPORTUNITY

The Recordable Documents Examiner Trainee is the entry level class of the Recordable Documents Examiner Series. The Recordable Documents Examiner Trainee will receive training to examine and index wide variety of documents from title companies, attorneys, and the public to determine acceptability for public recordation as well as calculate and receive fees for document recordation. The incumbent will work within the constraints of specific deadlines and time frames, examining and correctly determining recordability of documents by referring to guidelines and procedure manuals for complex or unusual documents.

MINIMUM QUALIFICATIONS AND CORE COMPETENCIES

The ideal candidate will have one (1) year of experience receiving, examining, and processing a large volume of real property or other legal or financial documents.

In addition, the ideal candidate will also have extensive experience in the following core competencies:

Technical Knowledge

• Understanding of State codes and familiarity with laws and regulations relating to recordable documents or other legal or financial documents
• Knowledge of principles, practice and legal terminology related to document recording, examining, and filing, issuing of specific official records
• Experience with the processes and practices of receiving, examining, and issuing official documents and records
• Experience in cashiering, handling payments, providing change, and automated cashiering systems

Interpersonal Skills

• Working collaboratively with team members to achieve objectives
• Thriving in a fast-paced environment with changing priorities
• Soliciting feedback and adjusting requests to fit into business improvement

Problem Solving Skills

• Identifying, evaluating, and resolving issues as they arise, using decision-making abilities and technical expertise
• Developing solutions, proposing solutions, achieving measurable results, and implementing best business practices
• Exercising discretion and some amount of independent judgment in performing job duties
• Making strategic judgments

Oral & Written Communication

• Communicating effectively and professionally both verbally and in writing with internal and external parties
• Responding courteously and efficiently to customer service requests in person, over the phone, or through email
• Generating consensus and collaborative relationships to bring about efficient and effective outcomes

MINIMUM QUALIFICATIONS

Please click here for details on the Recordable Documents Examiner Trainee classification, including the physical, mental, environmental and working conditions.

RECRUITMENT PROCESS

Human Resource Services (HRS) will screen all application materials to identify qualified applicants. After screening, qualified applicants will be referred to the next step and notified of all further procedures applicable to their status in the competition.

Application Screening (Refer/Non-Refer)

Applications and supplemental responses will be screened for qualifications that are highly desirable and most needed to successfully perform the duties of this job. Only those applicants that meet the qualifications as listed in the job bulletin will be referred to the next step.

Online Assessment (Weighted 100%)

Applicants who meet qualifications will be invited to participate in one or more job related assessments. Applicants will be notified of their test date and access code, if applicable. Only the most qualified candidates will advance to the next step in the recruitment process or will be placed on the eligible list.

Only the most qualified candidates will advance to the next step in the recruitment process or will be placed on the eligible list.

Eligible List

Once the assessment has been completed, HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future vacancies.

Based on the Countys needs, the selection procedures listed above may be modified. All candidates will be notified of any changes in the selection procedures.

Veterans Employment Preference

The County is committed to providing a mechanism to give preferential consideration in the employment process to veterans and their eligible spouses and will provide eligible participants the opportunity to receive interviews in the selection process for employment and paid internship openings. Please click here to review the policy.

ADDITIONAL INFORMATION

REASONABLE ACCOMMODATION

The County of Orange is committed to providing reasonable accommodations to qualified individuals with disabilities. Individuals who require a reasonable accommodation during the application or selection process should notify the recruiter listed on the job posting as soon as possible. Documentation supporting the accommodation request may be required.

EMAIL NOTIFICATION

Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account.

NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply. Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at www.governmentjobs.com.

FREQUENTLY ASKED QUESTIONS

Click here for additional Frequently Asked Questions.

For specific information pertaining to this recruitment, contact Sarah Correa at sarah.correa@ocauditor.gov or 714-834-3116.

EEO INFORMATION

Orange County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply.

Please note that Extra Help employees are not eligible for the benefits listed.

Please go to the following link to find out more about Defined Benefit Pensions and OCERS Plan Types/Benefits.

http://www.ocers.org/active-member-information

01

The information you provide will be used to evaluate your qualifications for the position. Resumes will not be accepted in lieu of completing these questions. By selecting Yes below, you acknowledge that you have read and understood this application requirement.

• Yes
• No

02

Are you a current Clerk-Recorder employee for the County of Orange?

• Yes
• No

03

Please select the best option that pertains to your experience and how you meet the requirements of the position.

• One year of experience receiving, examining, and processing a large volume of real property or other legal or financial documents.
• Less than one year of experience receiving, examining and processing a large volume of real property or other legal or financial documents.
• None of the above

04

Please describe your experience as it relates to your answer on Question 3. In your response, please include your employer, number of years employed, and summary of your duties If you have no experience, please write N/A. Responses such as "See Resume" will not be accepted.

05

Please note this position may involve reporting to several Clerk Recorder locations located in Central, North, or South Orange County. Are you willing to report to various locations as assigned?

• Yes
• nO

06

Bilingual skills are highly desirable. What language other than English do you speak fluently? Please also indicate the language in which you are fluent on your corresponding application in the review tab, under the additional information section for languages.

• Arabic
• Chinese
• Korean
• Persian (Farsi)
• Spanish
• Vietnamese
• Other
• I do not speak another language

07

If you selected "Other" in the question above, please indicate the language(s).

Required Question

Employer County of Orange

Address 400 W CIVIC CENTER DRIVE

Santa Ana, California, 92701

Phone 714-834-2555

Website https://hrs.oc.gov