Records Administrator-Legal
Salary
$51,693.41 - $90,847.95 Annually
Location
61 - RANKIN COUNTY, MS
Job Type
Full-Time
Job Number
9063-0730-20260713Rn
Department
0730 - DPS - Support Services
Opening Date
07/15/2026
Closing Date
7/20/2026 11:59 PM Central
Agency Minimum Salary
$51,693.41
Agency Maximum Salary
$90,847.95
Preferred Qualifications
Requires a Bachelor's degree and 4-7 years of experience.
About the Agency
The Mississippi Department of Public Safety's goal is to make Mississippi a safer place for the state's three million residents. Our employees perform a variety of tasks, including issuing driver's licenses and firearm permits, patrolling our roads and highways, keeping drugs off the streets, providing training and certification to law enforcement agencies, conducting forensic analysis and investigations, and much more. For questions regarding this position please contact humanresources@dps.ms.gov.
About the Position
This job opportunity is in the MDPS Legal Department, PEARL, MS, in RANKIN COUNTY. The Records Administrator is responsible for managing, coordinating, and processing public records requests in accordance with applicable state laws, agency policies, and legal requirements. This position serves as a central point of contact for requests submitted under public records laws and ensures timely, accurate, and legally compliant responses. The Records Administrator works closely with legal counsel, agency leadership, program areas, and records custodians to locate, review, organize, and provide responsive records while maintaining confidentiality and protecting sensitive information. Essential Functions Receives, reviews, tracks, and coordinates responses to public records requests submitted to the agency. Serves as the primary liaison between requestors, agency divisions, records custodians, and the Legal Department regarding public records matters. Reviews requests to determine scope, applicable deadlines, required records, and appropriate routing for response. Coordinates with internal departments to identify, collect, and compile responsive documents, reports, correspondence, electronic records, and other requested materials. Assists legal staff with reviewing records for compliance with applicable laws, exemptions, confidentiality requirements, and agency policies prior to release. Maintains accurate tracking systems for all public records requests, including request dates, status updates, correspondence, responses, fees, and final disposition. Prepares acknowledgment letters, status updates, correspondence, and final response documentation for public records requests. Ensures records are properly organized, maintained, retained, and accessible in accordance with records management requirements. Assists in developing and maintaining procedures, guidelines, and standard operating practices related to public records requests. Provides guidance to agency personnel regarding records request procedures, documentation requirements, and compliance expectations. Maintains confidentiality and exercises discretion when handling sensitive, confidential, investigative, personnel, legal, or protected information. Assists with audits, reporting requirements, and documentation reviews related to public records compliance.
What youll need to be Successful
Mississippi Public Records Act and related public disclosure knowledge. Records management principles, retention requirements, and document control practices. Strong organizational skills.
No available description
Health/Prescription Insurance
Eligible employees have the opportunity to participate in the state's health and prescription insurance program. Employees may select either single or family coverage with affordable co-payments. More detail can be found at Know Your Benefits.
Wellness Benefits
Employees are eligible for a wellness and health promotion program. This plan provides annual benefits for certain services with first-dollar coverage with no deductible.
Life Insurance
All eligible employees receive an actual term life insurance policy upon employment. The policy coverage is two times the employee's annual salary to a maximum of $100,000. More detail can be found at Life Insurance Choices.
Optional Insurances
Many agencies offer discounted premiums for dental, vision, and cancer insurance.
Flexible Spending Accounts
Many state agencies provide opportunity for employees to participate in pre-tax spending accounts. These accounts allow employees to withhold childcare expenses and unreimbursed medical expenses prior to application of state and federal taxes.
Paid Personal Leave and Sick Leave
Full-time employees receive paid time off for personal needs and for sick leave. Leave begins accruing after one month of employment and may be used as it is accrued. Employees earn approximately 18 days of personal leave annually and 12 days of sick leave annually.
Military Leave
In accordance with federal law, all employees serving in the armed forces or the military reserves are entitled to 15 days per year for military training.
Holidays
Employees receive up to 10 paid holidays to enjoy many of our nation's celebrations with family and friends.
Retirement Programs
The State of Mississippi provides all its employees a Defined Benefit/Defined Contribution Retirement Program. Employees become vested in the State's retirement system after 8 years of employment. Both you and your employing agency contribute toward your retirement. More detailed information regarding the State's retirement program can be found at http://www.pers.state.ms.us
Deferred Compensation
State agencies offer several opportunities for their employees to participate in a deferred compensation voluntary retirement savings plan. More information can be found at Deferred Compensation.
State Credit Union
All state employees are eligible to participate in the Mississippi Public Employees' Credit Union. This organization offers state employees special savings and borrowing plans. For more information about this program, call 601.948.8191.
Tuition Reimbursement
Many state agencies provide opportunities for their employees to achieve higher education through tuition reimbursement. Common programs include medical and nursing fields, accounting, and business/administrative fields.
Career Development and Training
The Mississippi State Personnel Board offers several management and administrative certification programs, as well as professional development courses to enhance employee value to the agency. Individual agencies also offer technical training and allow membership in professional organizations to employees in their specific fields of employment.
Promotional Opportunities
Employees who have completed 6 or more months of service are eligible for promotional opportunities within state government employment. Minimum qualifications must be met.
Career Ladders
Many job classifications provide career-ladder opportunities based upon attainment of competencies. These career ladders can increase an individual's salary, provided funds are available within the agency.
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How many years of experience do you have?
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What is the highest level of education (or semester hours of college) you have completed?
Required Question
Employer State of Mississippi
Address 210 East Capitol Street
Suite 800
Jackson, Mississippi, 39201
Phone 601-359-1406
601-359-1406