Records Assistant and Digital Specialist

The Records Assistant and Digital Specialist plays a key role in maintaining both physical and digital client records, ensuring information is organized, accurate, and accessible across multiple office locations. This position offers an excellent opportunity for a detail-oriented professional to build a career in legal operations while working within a collaborative, stable, and growth-focused environment.

Client Details

Our client is a well-established and highly regarded law firm with a reputation for providing exceptional service and fostering long-term client relationships. With a collaborative and close-knit culture, the firm is committed to employee development, offers outstanding benefits, and provides excellent opportunities for career growth and advancement.

Description

• Maintain and organize physical and electronic client files across multiple office locations.
• Create new client and matter files, including file setup and document organization.
• Process file requests, retrievals, and transfers from off-site storage facilities.
• Scan, index, and upload documents to the firm's records management system.
• Update client and matter records, including name changes and file maintenance.
• Respond to records-related requests from attorneys and staff in a timely manner.
• Assist with file room organization, inventory management, and records retention projects.
• Maintain accurate digital records and support ongoing document management initiatives.
• Provide administrative support for records, reception, and office services functions as needed.
• Travel between office locations when required to support records management operations.

Profile

A successful Records Assistant and Digital Specialist should have:

• 1+ year of experience in records management, document control, or administrative support.
• Strong organizational skills with exceptional attention to detail.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office, including Outlook, Word, and Excel.
• Ability to prioritize multiple tasks and manage deadlines effectively.
• Experience working with document management systems; iManage experience is a plus.
• Ability to work independently while collaborating effectively with a team.
• Strong problem-solving skills and a proactive approach to supporting attorneys and staff.
• Willingness to handle both physical and electronic records management responsibilities.
• Ability to lift files and boxes and travel between office locations as needed.

Job Offer

• Competitive salary ranging from $45,000 to $55,000, based on experience.
• Eligibility for overtime pay.
• Comprehensive benefits package.
• 25 days of PTO available from day one.
• Annual compensation reviews with opportunities for salary growth.
• Stable, full-time onsite position with a 40-hour work week.
• Opportunity to join a collaborative law firm with a strong employee-focused culture.

Interested? Apply today.

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.