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Records Center Assistant

George Mason University

Fairfax, Virginia

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JOB DETAILS
SKILLS
Best Practices, Community and Social Services, Database Technology, Documentation Format, Driver's License, Faculty Administration, Federal Laws and Regulations, High School Diploma, Inventory Reports, Legal, Material Moving, Off-Site Storage, Online Training, Organizational Skills, Pallet Jack, Records Management, Regulations, Scholarship, State Laws and Regulations, Training/Teaching, University Library, University/School Policies, Warehousing
LOCATION
Fairfax, Virginia
POSTED
30+ days ago
Department: Library

Classification: Records Center Assistant

Job Category: Part-Time / Hourly Wage

Job Type: Part-Time

Work Schedule: Monday through Thursday, 9:00am to 2:00pm; Maximum 20 hours per week.

Location: Fairfax, VA

Workplace Type: On Site Required (no remote option)

Sponsorship Eligibility: Not eligible for visa sponsorship

Hourly Pay: $20-25/hour, depending on experience

Motor Vehicle Records Check: Yes

License: A valid driver's license is required with an acceptable driving record in accordance with George Mason University and the Commonwealth of Virginia policies.

About the Department:

The University Libraries foster innovation, creativity, and imagination by facilitating and preserving access to scholarship and information, providing expert consultation in the research process, and actively teaching the effective and critical use of information. The University Records Management (URM) program assists all university ofces and programs across every campus worldwide with the implementation of their records processes. University Records Management actively supports the goals and objectives of the University by offering online training, consultations, and records evaluations to assist faculty and staff in this compliance work. URM staff provide excellent service to the campus community through education, the application of best practices for records management, and secure services to ensure the proper retention and disposition of public records in accordance with Virginia state laws, federal policies, and guidelines. As part of their this responsibility, University Records Management manages a busy records center holding inactive paper records and works with ofces to access those stored records and properly dispose of documents in all formats.

About the Position:

This position performs specialized and complex duties managing the URM warehouse center (a shared space within the larger GMU Facilities Warehouse) to support the University Records Management program. The position interacts with a large and diverse university community (faculty, administrators, legal counsel, and staff), and interacts independently in person, and via email and phone, and ensures the professionalism of the URM program by following clear protocols and expectations for staff interacting with university community members. Utilizes the URM records database system, as well as gaining a university-issued certificate in driving a state vehicle. Manages the tracking and reviewing of inventory, and the pick-up and delivery of boxes to offices across the George Mason campuses. Assists the University Records Officer with special projects. This position will be exposed to various and sometimes extreme temperatures in the Records Center pending weather conditions.

Responsibilities:

Physical Records Retrieval
  • Retrieves and drops off of records boxes to George Mason University departments and units on the Fairfax, Mason Square, and SciTech campuses;
  • Verifies accuracy of records and labels inventory using established tracking systems; and
  • Organizes and store materials in designated Records Center locations.
Physical Records Preparation for Shredding, Storage, and Remediation
  • Pulls boxes and prepares pallets for monthly shreds;
  • Coordinates secure records destruction and works with third-party vendors for records remediation and offsite storage services, including assisting with the preparation and transfer of records; and
  • Receives and processes transfer of records to the University Records Center for shredding and storage.
Records Center Operations, Safety, and Organization
  • Maintains a clean, organized, and safe warehouse environment;
  • Assists with layout optimization for efficient storage and retrieval;
  • Operates basic warehouse equipment (e.g., pallet jacks, carts) as needed;
  • Supports general Records Center upkeep and workflow efficiency;
  • Follows all workplace safety guidelines and operational procedures; and
  • Adheres to university policies and applicable regulations.
Other duties as assigned

Required Qualifications:
  • High School Diploma;
  • Valid driver's license required with an acceptable driving records in accordance with George Mason University and the Commonwealth of Virginia policies. Must currently possess an appropri

About the Company

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George Mason University

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