Records Center Assistant II - Limited Term (Open)

Records Center Assistant II - Limited Term (Open)

Salary

$5,479.07 - $6,846.67 Monthly

Location

San Mateo, CA

Job Type

Limited Term

Job Number

E460C

Department

Human Services Agency

Opening Date

09/15/2026

Closing Date

9/29/2026 11:59 PM Pacific

Bargaining Unit

37

• Description
• Benefits
• Questions

Description

The San Mateo Countys Human Services Agency is seeking qualified candidates for the position of Records Center Assistant II. Under general supervision, the Records Center Assistant II provides support for the Countys centralized Records Center storage facility. Works with County Departments in coordinating the receiving, shipping, storage, retention and disposal of County records.

DISTINGUISHING CHARACTERISTICS

Records Center Assistant I is the entry level class in the records center support series. Initially under close supervision, incumbents perform the more routine duties while learning County policies and procedures and becoming familiar with County warehousing practices. As experience is gained, there is greater independence of action within established guidelines.

Records Center Assistant II is the fully experienced journey level class in this series capable of performing the full range of records center tasks.

The ideal candidate will have:

• Strong proficiency in using general office technology.
• The ability to think critically and multi-task.
• Experience and/or familiarity with records management systems or has the ability to learn new systems quickly.
• Relevant work experience providing office or administrative support within a warehouse setting.
• Experience coordinating the receiving, shipping, storage, and transporting records materials and supplies.
• The ability to lift materials and supplies weighing up to 50 pounds.

NOTE: Limited Term Employees are assigned to assignments not to exceed three years. They receive medical and dental benefits, similar to regular employees, and a defined contribution retirement plan. The eligible list generated from this recruitment may be used to fill future extra-help, term, unclassified, and regular classified vacancies.

Examples Of Duties

Duties may include, but are not limited to, the following:

• Receive, store, transport and deliver records materials.
• Verify records received against packing lists, store records in prescribed order.
• Perform the clerical checking of incoming materials; perform associated recordkeeping duties in support of record maintenance; use an on-line computer system to access inventory and related information.
• Perform related duties as assigned.

Qualifications

Knowledge of:

• Principles and practices of records management.
• Safety regulations and precautions pertaining to the work.
• Applicable laws and regulations pertaining to records management.
• Business data processing applications.
• Business arithmetic.

Skill/Ability to:

• Participate in administering the operational activities related to records management.
• Organize and prioritize work and meet operational department records storage needs.
• Establish and maintain effective working relationships with those contacted in the course of the work.
• Load and unload materials of various bulk and weight.
• Lift materials and supplies weighing up to 50 pounds.

Education and Experience:

Any combination of education and experience that would likely provide the required

knowledge, skills and abilities is qualifying. A typical way to qualify is:

Records Center Assistant II - One year of experience in records management.

Application/Examination

This is a limited term recruitment. Anyone may apply. A supplemental application form must be submitted in addition to our regular employment application form. The Human Services Agency will screen materials after the recruitment closes and will contact qualified candidates directly for a departmental interview.

All applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. All examinations will be given in the County of San Mateo, California, and applicants must participate at their own expense.

IMPORTANT: Applications for this position will only be accepted online. If you are currently on the Countys website, you may click the "Apply Online" button above or below. If you are not on the Countys website, please go to https://jobs.smcgov.org/ to apply. Online applications must be received by the Human Resources Department by 11:59 p.m. PST on the final filing date.

TENTATIVE RECRUITMENT SCHEDULE:

Final Filing Date: Tuesday, September 29, 2026, at 11:59 p.m. PST

Tentative Departmental Interviews: TBD

About the County

San Mateo County is centrally located between San Francisco, San Jose, and the East Bay. With over 750,000 residents, San Mateo is one of the largest and most diverse counties in California and serves a multitude of culturally, ethnically, and linguistically diverse communities.

The County of San Mateo, as an employer, is committed to advancing equity to ensure that all employees are welcomed in a safe and inclusive environment. The County seeks to hire, support, and retain employees who reflect our diverse community. We encourage applicants with diverse backgrounds and lived experiences to apply. Eighty percent of employees surveyed stated that they would recommend the County as a great place to work.

The County of San Mateo is an equal opportunity employer. We seek to hire, support, and retain employees who reflect our diverse community.

HR Contact: Arlene Cahill (09152026) (Records Center Assistant II - E460)

We invite you to explore our Benefits-at-a-Glance page for a snapshot of the comprehensive and competitive benefits available to eligible employees of the County of San Mateo. From health and wellness to financial security, our benefits are designed to support you at every stage of your career. (Please note that benefits are subject to change.)

In addition to core benefits, the County is proud to offer a variety of wellness and professional development programs to help you grow both personally and professionally. Most of these enriching opportunities are available during work hours and come at no cost to you.

As a County employee, you'll also be covered by the federal Social Security system, earning valuable retirement benefits based on your salary and years of service.

01

IMPORTANT - PLEASE READ CAREFULLY: Applicants for this position are required to submit responses to the following supplemental questions. Your responses will give us information about your background and experience related to this position and will be used in the selection process. Be concise and specific. Completeness, neatness, clarity of expression, grammar, spelling and ability to follow instructions will be considered in the evaluation process. Information presented in your application or resume will not be accepted in lieu of answering these questions in detail.

• Yes
• No

02

Describe your work experience and what makes you a qualified candidate for this position. Be specific about the types of duties and responsibilities you performed and their relevance to this position. A short and incomplete response will be disqualified.

03

Describe your customer service experience. Include your overall customer service philosophy and any techniques you use to respond to unhappy customers or visitors?

04

How did you learn about this position?

• County of San Mateo Website
• County of San Mateo Job Interest Card Notification
• County Hosted Virtual Event
• County Hosted Job Fair
• CalOpps.org
• Civic Match
• College/University Career Center
• Community-based Organization Posting
• Facebook/Instagram
• Friend or Relative
• GovernmentJobs.com
• Indeed
• Job Fair
• LinkedIn
• Professional Publication/Website (Please specify in next question)
• X (formerly called Twitter)
• Zip Recruiter
• Other (Please specify in next question)

05

If you answered, "Professional Publication/Website" or "Other" to the above question, please indicate below how you learned about this position. Your response to this question will help us in better marketing County jobs. Type NA if not applicable.

Required Question

Employer County of San Mateo

Address County of San Mateo Human Resources Department

500 County Center, 4th Floor

Redwood City, California, 94063-1663

Phone (650) 363-4343

Website https://jobs.smcgov.org