''1087372'',''true'',''1087372'',''false'',''Submission for the position: Records Clerk - (Job Number: 260004CE)'',''false'',''1087372'',''false'',''true'',''Records Clerk '',''260004CE'',''!*!
POSITION TITLE: Senior Administrative Assistant - Records (SC16)
GENERAL STATEMENT OF DUTIES AND RESPONSIBILITIES:
Provide administrative, quality control, and/or secretarial support services to the Records Office
Performs related work and duties as required
SUPERVISION RECEIVED:
Work under the direct supervision of the Records Supervisor.
Subject to assignment, may also/instead be supervised by a specific supervisor, director, program manager, or division manager.
SUPERVISION EXERCISED: None
DUTIES AND RESPONSIBILITIES:
- Provide administrative, quality control and/or secretarial support, such as:
- Prepare and type a variety of correspondence, reports, and memoranda from rough draft or oral instructions;
- Prepare and compile statistical information;
- Maintain office records and filing system, and in particular correspondence files and attendance records;
- Research information and exert a moderate amount of independent judgment regarding relevance of information to assigned tasks;
- Notified Criminal Offender Record Information (CORI) petitioners of inmate transfers, furloughs and movement to minimum security;
- Perform data entry;
- Process sex offenders and maintain and disseminate sex offender information as required by law;
- Serve as Department liaison with SORB;
- Assist with the collection and processing of DNA information ensuring compliance with Massachusetts General Laws;
- Conduct detailed global CJIS/LEAPS queries, analyze data and prepare packets for submissions to classification, custody assessment and other relevant parties;
- Process discharges, bails, purges and sentence revisions;
- Provide general administrative and secretarial support;
- Search for and compile data from office files as requested;
- Perform other related and various clerical duties as requested; and
- Such other duties and assignments as may be assigned.
- Must have knowledge of, or become rapidly conversant with, relevant Department policies and any assigned office or division procedures.
QUALIFICATIONS AND EXPERIENCE:
- Ability to use Microsoft 98 (or later version) and generate Excel spreadsheets;
- Ability to type;
- Excellent organizational skills and ability to maintain accurate records and files;
- Possess outstanding verbal and written communication skills and have knowledge of general office practices and procedures;
- Demonstrate flexibility and the ability to learn and perform new duties and skills as assigned;
- Possess a working knowledge of the bail process, court process and sentencing procedures; and
- Must be high school graduate (diploma or GED). Must also have business or secretarial school training OR lengthy prior secretarial experience OR a combination of training and experience which provides sufficient knowledge, skills and abilities to perform the duties and responsibilities described herein.
ESSENTIAL FUNCTIONS:
- Regular attendance;
- Ensuring any data entry performed is accurate;
- Ensuring any documents filed are done so correctly;
- Meeting all required deadlines;
- Maintaining professional but cordial relations with coworkers, the public, and outside agencies;
- Proper handling of CORI information;
- Ability to conduct CJIS/LEAPS queries correctly and efficiently;
- Process discharges, bails, purges and sentence revisions without mistake; and
- Compliance with security procedures;
MINIMUM PHYSICAL REQUIREMENTS FOR ESSENTIAL FUNCTIONS:
- sit or stand periodically for 8 hours;
- lift up to 5 pounds;
- carry up to 5 pounds;
- climb stairs occasionally;
- walk short distances; and
- write and type.
ADDITIONAL FUNCTIONS OF POSITION:
Participation in mandatory training
'',''!*!
POSITION TITLE: Senior Administrative Assistant - Records (SC16)
GENERAL STATEMENT OF DUTIES AND RESPONSIBILITIES:
Provide administrative, quality control, and/or secretarial support services to the Records Office
Performs related work and duties as required
SUPERVISION RECEIVED:
Work under the direct supervision of the Records Supervisor.
Subject to assignment, may also/instead be supervised by a specific supervisor, director, program manager, or division manager.
SUPERVISION EXERCISED: None
DUTIES AND RESPONSIBILITIES:
- Provide administrative, quality control and/or secretarial support, such as:
- Prepare and type a variety of correspondence, reports, and memoranda from rough draft or oral instructions;
- Prepare and compile statistical information;
- Maintain office records and filing system, and in particular correspondence files and attendance records;
- Research information and exert a moderate amount of independent judgment regarding relevance of information to assigned tasks;
- Notified Criminal Offender Record Information (CORI) petitioners of inmate transfers, furloughs and movement to minimum security;
- Perform data entry;
- Process sex offenders and maintain and disseminate sex offender information as required by law;
- Serve as Department liaison with SORB;
- Assist with the collection and processing of DNA information ensuring compliance with Massachusetts General Laws;
- Conduct detailed global CJIS/LEAPS queries, analyze data and prepare packets for submissions to classification, custody assessment and other relevant parties;
- Process discharges, bails, purges and sentence revisions;
- Provide general administrative and secretarial support;
- Search for and compile data from office files as requested;
- Perform other related and various clerical duties as requested; and
- Such other duties and assignments as may be assigned.
- Must have knowledge of, or become rapidly conversant with, relevant Department policies and any assigned office or division procedures.
QUALIFICATIONS AND EXPERIENCE:
- Ability to use Microsoft 98 (or later version) and generate Excel spreadsheets;
- Ability to type;
- Excellent organizational skills and ability to maintain accurate records and files;
- Possess outstanding verbal and written communication skills and have knowledge of general office practices and procedures;
- Demonstrate flexibility and the ability to learn and perform new duties and skills as assigned;
- Possess a working knowledge of the bail process, court process and sentencing procedures; and
- Must be high school graduate (diploma or GED). Must also have business or secretarial school training OR lengthy prior secretarial experience OR a combination of training and experience which provides sufficient knowledge, skills and abilities to perform the duties and responsibilities described herein.
ESSENTIAL FUNCTIONS:
- Regular attendance;
- Ensuring any data entry performed is accurate;
- Ensuring any documents filed are done so correctly;
- Meeting all required deadlines;
- Maintaining professional but cordial relations with coworkers, the public, and outside agencies;
- Proper handling of CORI information;
- Ability to conduct CJIS/LEAPS queries correctly and efficiently;
- Process discharges, bails, purges and sentence revisions without mistake; and
- Compliance with security procedures;
MINIMUM PHYSICAL REQUIREMENTS FOR ESSENTIAL FUNCTIONS:
- sit or stand periodically for 8 hours;
- lift up to 5 pounds;
- carry up to 5 pounds;
- climb stairs occasionally;
- walk short distances; and
- write and type.
ADDITIONAL FUNCTIONS OF POSITION:
Participation in mandatory training
'',''!*!
QUALIFICATIONS AND EXPERIENCE:
- Ability to use Microsoft 98 (or later version) and generate Excel spreadsheets;
- Ability to type;
- Excellent organizational skills and ability to maintain accurate records and files;
- Possess outstanding verbal and written communication skills and have knowledge of general office practices and procedures;
- Demonstrate flexibility and the ability to learn and perform new duties and skills as assigned;
- Possess a working knowledge of the bail process, court process and sentencing procedures; and
- Must be high school graduate (diploma or GED). Must also have business or secretarial school training OR lengthy prior secretarial experience OR a combination of training and experience which provides sufficient knowledge, skills and abilities to perform the duties and responsibilities described herein.
'',''!*!
QUALIFICATIONS AND EXPERIENCE:
- Ability to use Microsoft 98 (or later version) and generate Excel spreadsheets;
- Ability to type;
- Excellent organizational skills and ability to maintain accurate records and files;
- Possess outstanding verbal and written communication skills and have knowledge of general office practices and procedures;
- Demonstrate flexibility and the ability to learn and perform new duties and skills as assigned;
- Possess a working knowledge of the bail process, court process and sentencing procedures; and
- Must be high school graduate (diploma or GED). Must also have business or secretarial school training OR lengthy prior secretarial experience OR a combination of training and experience which provides sufficient knowledge, skills and abilities to perform the duties and responsibilities described herein.
'',''Records Clerk'',''Records Clerk'',''United States-Massachusetts-Boston-20 Bradston Street'',''United States-Massachusetts-Boston-20 Bradston Street'',''Administrative Services'',''Administrative Services'',''Sheriff''s Department Suffolk'',''Sheriff''s Department Suffolk'',''Full-time'',''Full-time'',''Evening'',''Evening'',''Jul 9, 2026, 1:56:28 PM'',''Jul 9, 2026, 1:56:28 PM'',''1'',''1'',''2,399.99'',''2,399.99'',''2,399.99'',''Biweekly'',''Rachelle N Villarson'',''Rachelle N Villarson'',''6174598825'','''','''','''','''',''No'',''No'',''false'',''1087372'',''1087372'',''true'',''1087372'',''false'',''Submission for the position: Records Clerk - (Job Number: 260004CE)'',''false'',''1087372'',''false'',''true''