Records Clerk

InterDent Inc. is seeking a detail-oriented and organized Records Clerk to maintain, organize, and manage company records and documentation. The ideal candidate will ensure the accuracy, security, and accessibility of records while supporting compliance with company policies and regulatory requirements. This role requires strong organizational skills, attention to detail, and the ability to handle confidential information with discretion.

Key Responsibilities

• Maintain, organize, and update physical and electronic records in accordance with company procedures.
• Accurately file, retrieve, and archive documents and records.
• Verify the completeness and accuracy of records and documentation.
• Process requests for records retrieval and distribution in a timely manner.
• Ensure compliance with record retention policies and applicable regulations.
• Scan, index, and upload documents into electronic record management systems.
• Assist with audits by locating and providing requested records.
• Monitor record storage systems and recommend improvements for efficiency.
• Protect confidential and sensitive information by following privacy and security protocols.
• Collaborate with internal departments to ensure accurate documentation and recordkeeping practices.
• Perform other administrative and clerical duties as assigned.

Qualifications

Education and Experience

• High school diploma or equivalent required.
• Previous experience in records management, clerical support, administrative assistance, or a related field preferred.
• Experience working with electronic document management systems is a plus.

Skills and Competencies

• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Ability to maintain confidentiality and handle sensitive information.
• Strong written and verbal communication skills.
• Ability to prioritize tasks and work independently in a fast-paced environment.
• Basic data entry and filing skills.