Records Clerk

Primary Purpose:

To maintain, process, and safeguard student records and documentation while ensuring accuracy, confidentiality, and compliance with district procedures and applicable state and federal regulations. Perform clerical duties to ensure efficient daily campus operations.

Qualifications:

Education/Certification:

• High school diploma or GED certificate

Special Knowledge/Skills:

• Bilingual skills preferred
• Knowledge of PowerSchool
• Working knowledge of Excel and spreadsheets
• Ability to learn and utilize specialized therapeutic restraint techniques to control student behavior, when appropriate
• Ability to type a minimum of 40 words per minute
• Proficient skills in typing, word processing, filing and account maintenance
• Effective organizational, communication and interpersonal skills
• Ability to operate and trouble-shoot computers and other office equipment
• Secretarial experience in a public education environment preferred
• Ability to use the English language proficiently
• Ability to perform basic mathematical operations
• Ability to work within a specified behavior management system
• Ability to communicate effectively orally as well as written expression

Experience:

• One year of clerical experience
• Experience working with students with special needs and students in at-risk situations

Major Responsibilities and Duties:

1. Maintains, organizes, and processes student records and related documentation, ensuring accuracy, confidentiality, and compliance with district procedures and state and federal recordkeeping requirements.

2. Organize and manage the routine work activities in the school assigned.

3. Assist students, teachers and parents as needed.

4. Assist in compiling information for preparing various reports.

5. Receive incoming calls and route messages to appropriate staff.

6. Receive, store and issue supplies and equipment.

7. Type all changes and adjustments in student schedules as requested.

8. Perform routine bookkeeping tasks.

9. Input and maintain student attendance

10. Input student data such as monthly/weekly and discipline referrals to client districts

11. Keep informed of and comply with state, department, and division policies and regulations concerning primary job functions.

12. Maintain confidentiality of information.

13. Treat all staff with dignity, integrity and respect.

14. Conduct physical searches as needed.

15. Perform other duties as assigned by the campus principal and senior director.