Records Clerk

Records Clerk

Salary

$73,039.00 - $88,782.00 Annually

Location

San Leandro, CA

Job Type

Full-Time

Department

Police Department

Opening Date

07/29/2026

Closing Date

8/12/2026 5:00 PM Pacific

• Description
• Benefits
• Questions

The Position

Join the best! At the San Leandro Police Department, every employee plays an important role in serving our community. Records Clerks are essential members of the team, providing the accurate recordkeeping, data management, and customer service that support daily police operations. Working in a fast-paced and professional environment, Records Clerks help maintain the integrity of law enforcement records, assist the public with records requests, and provide critical support to officers and staff. If you are detail-oriented, customer-focused, and committed to public service, this is an opportunity to build a rewarding career while helping the City of San Leandro remain a safe and welcoming community. This is a full-time position that is regularly scheduled for 40 hours per week.

Definition: Under general supervision, performs recordkeeping, data entry, filing, indexing, copying, and other general clerical work with police records, reports, and data; receives, prepares, processes, coordinates, and disseminates information provided by citizens, police officers, city and departmental personnel; types, processes, files, scans, prints, and faxes a wide variety of police reports and records; and performs related work as required.

Distinguishing Characteristics: This journey-level classification is responsible for independently performing the full range of duties related to customer service and maintenance, processing, and distribution of Police Department records. Positions at this level exercise judgment and initiative in their assigned tasks, receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.

Supervision Exercised and Received: Exercises no direct supervision over staff. Receives general supervision from assigned supervisory or management personnel.

Duties and Responsibilities

Examples of Typical Job Functions: The typical job functions of the classification may include, but are not limited to, the functions below and are subject to changes in operational necessity.

• Performs recordkeeping, data entry, filing, indexing, copying, and other general clerical work with police records, reports, and data.
• Maintains and updates records according to established policies and procedures, including tracking, scanning, and filing reports, accessing and redacting sensitive and/or confidential information, and indexing a wide variety of violations and notifications; purges records and files as required; monitors and responds to department email requests for information.
• Maintains an inventory of stored and towed vehicles and notifies responsible agency; processes all appropriate paperwork and/or documentation.
• Processes, files, scans, and prints a wide variety of police case reports and records including, but not limited to, DMV paperwork, child and family services referrals, domestic violence, missing person, arrest, citations, declarations, traffic accident, training, subpoenas, stolen property, evidence, warrants, site releases and bails.
• Verifies and reviews forms and reports for completeness and conformance with established regulations and procedures; applies departmental and unit policies and procedures in determining completeness of applications, records, and files; and
• For more detailed information about this job classification, visit Records Clerk.

Qualifications

Experience and Education Guidelines: Any combination equivalent to experience and education that would most likely provide the required knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abilities would be:

Education: Equivalent to completion of the twelfth (12th) grade.

Experience: One (1) year of experience performing clerical duties in an environment with frequent public contact.

Additional Information

Wondering what to expect during the recruitment process? Visit the Citys Job Opportunities page.

SELECTION PROCESS

The following dates are tentative and subject to change based on the needs of the hiring department:

Deadline to ApplyAugust 12, 2026 at 5:00pmReview of Minimum QualificationsOngoing Panel InterviewsWeek of August 23, 2026

Command InterviewsCandidates who pass the Panel Interview will be invited to an interview with San Leandro PD Command Staff.

The City of San Leandro is an Equal Opportunity Employer.

For more information regarding ADA accommodations or Veterans preference, please visit the Citys employment FAQs page.

For current benefits information, please refer to the Benefits Program page located under the Human Resources Department on the City of San Leandro website at www.sanleandro.org. You will find a comprehensive Summary of Employee Benefits & Contract Provisions. Benefits are listed by bargaining group. Additional information may also be found in the Memorandum of Understanding for the respective bargaining group.

01

The purpose of the questionnaire is to provide applicants the opportunity to elaborate on their experience, education, and training for the Records Clerk position and to assist Human Resources staff in assessing each applicants qualifications. Your responses to the questionnaire will be used to better understand your relevant experience, education, and training to determine which applicants will be invited to participate in the next step of the recruitment process. Do not answer any of the questions by indicating "see application or see resume."

• I understand

02

Do you currently possess a high school diploma or its legal equivalent (GED)?

• Yes
• No

03

Do you possess at least one year of recent work experience performing clerical duties in an environment with frequent public contact?

• Yes
• No

04

Possession of coursework in administration of justice and/or experience in police-related work is desirable. Do you possess this coursework and/or experience?

• Yes
• No

05

Describe your experience using automated and computerized police or other recordkeeping/information access systems. In your response, list the computer systems or programs you have used and your proficiency level in each system or program.

06

Describe a situation in which you provided exemplary customer service. What was the situation, what actions did you take, and what was the outcome?

07

Describe your experience working with confidential and sensitive records and information. Please provide examples.

08

This position may require working on Sundays. Are you willing to work these hours?

• Yes
• No

09

By checking this box, I am confirming that all statements made in this supplemental questionnaire and on the application are accurate and true; and I understand that misstatements or omissions of material facts will result in being rejected from this recruitment process or released from future employment with the City of San Leandro.

• I agree

Required Question

Employer City of San Leandro

Address 835 East 14th Street

San Leandro, California, 94577

Phone 510-577-3396

Website http://www.sanleandro.org