Accounting, Administrative Skills, Billing, Budget Management, Budgeting, Calendar Management, Computer Skills, Data Entry, Data Processing, Diversity, English Language, Equipment Maintenance/Repair, Government Organizations, Government Regulations, High School Diploma, Job Requisition Posting, Mathematics, Microsoft Access Database, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Equipment, Operational Audit, Order Supplies, Organizational Skills, Policy Development, Problem Solving Skills, Reconciliation, Record Keeping, Reporting Skills, Staff Training, Statistics, System Integration (SI), Technical Accounting, Telephone Skills
Job Description
Position: Records Coordinator
Department
Finance
Location
Erie County Courthouse
Status
Full Time
Starting Pay Rate
$15.26 Hourly
Hours Per Week
37.5
Exemption Status
Non-Exempt
Posting Date
06/30/2026
Closing Date
07/14/2026
Pay Grade
AC07
Bargaining Unit
AFSCME CLERICAL/TECHNICAL
Posting Number
5786
Definition of Class
- Under minimal supervision, performs secretarial, accounting and other administrative functions directly related to the operations of the assessment office. Work requires organizational, secretarial, accounting, technical and computer skills commensurate with current office methods and procedures.
Duties & Responsibilities
- Performs secretarial and accounting duties for Director and Assistant Director of Assessment. Independently composes and prepares a wide variety of correspondence, statistical data and reports relieving the Director of administrative detail. Organizes reference materials needed for meetings and/or hearings. Receives incoming correspondence and independently replies to a wide variety of correspondence. Maintains daily calendar and individual data calendars for office employees. Prepares employee requisitions and similar papers. Orders supplies and processes invoices. Responsible for the office equipment service and maintenance agreements. Keeps ongoing account of all income and expenditures within budget limitations. Assists with budget preparation and tracking. Responsible for maintaining ongoing account of all income and expenditures and reconcile with budgeted line items. Audit and deposit cash receipts of department. Maintenance of Hearing/Tracking for all appeal and exemption applications, and scheduling of hearings. Prepares mileage report for payment. Works closely with Board of Assessment Appeals, Attorneys and General Public especially during Appeal Time regarding scheduling and correspondence. Records, reviews, processes and enters data in the integrated assessment system (IAS) computer program. Provides assistance at the counter and answers phone calls for public and public officials.
Knowledge, Skills, & Abilities
- Thorough knowledge of modern office practices and procedures. Thorough knowledge of business English, Spelling and Math. Knowledge of the functions, procedures, organization, and the governing laws and regulations of the governmental unit involved. Ability to compose a variety of reports, memoranda and letters. Thorough knowledge of Integrated Assessment System is required in order to instruct clerical staff and define and resolve problem areas. Ability to maintain complex assessment records, and to prepare accurate reports. Ability to exercise good judgment, courtesy, and tact in receiving callers, in giving and obtaining information, and in making proper disposition of problems. Proficiency and accuracy in accounting and secretarial skills.
- Thorough knowledge of Software in use within the Office including: Microsoft Office (Access, Excel, Outlook, Word, Power Point) Infocon (Assessment & Recorder of Deeds) and FMS.
- Knowledge of Programs Administered within the Department including: Clean & Green, Homestead & Farmstead, Lerta, Purta, Veterans's Exemption and Pilots.
Minimum Requirements
- High School Diploma or GED
- Minimum of 5 years of Clerical Experience
- Must be able to Type a Minimum of 40 Words Per Minute with Accuracy
- Basic Working Knowledge of Microsoft Office
Conditions Of Employment
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Equal Employment Opportunity Policy
Erie County provides equal employment opportunities to all employees and applicants for employment, prohibits discrimination or harassment of any type on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Erie County Government values the power of diversity in our workforce. Our goal is to continue developing inclusive workforce policies that require individual equality, support the diversity of employee experiences, and include unique perspectives.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.