Records Coordinator

Records Coordinator

Salary

Depends on Qualifications

Location

Houston, TX

Job Type

Regular Full-time

Job Number

16908

Department

Flood Control District

Opening Date

07/08/2026

Closing Date

9/1/2026 3:27 PM Central

Max Number of Applicants

200

• Description
• Benefits
• Questions

Position Description

About Harris County Flood Control District:

The Flood Control District has the mission to reduce the risk of flooding in Harris County, the third most populated county in the United States, with a population in excess of 4.7 million, including the City of Houston, the nation's fourth largest city. The Flood Control District has jurisdiction over the primary stormwater facilities in the county, which consist of approximately 1,500 channels totaling nearly 2,500 miles in length, as well as more than 60 regional stormwater detention basins, totaling more than 10,000 acres and several wetlands mitigation banks including Greens bayou.

What you will do at Harris County Flood Control District:

The Harris County Flood Control District (District) is seeking qualified candidates for the Records Coordinator role, responsible for overseeing the intake, processing, compliance, and documentation of all Public Information Act (PIA) requests in accordance with legal and regulatory requirements. This role acts as the District's primary liaison for open records requests, ensures accurate and timely responses, and coordinates across departments to collect and redact records as needed. The coordinator plays a key role in promoting transparency while protecting sensitive information and provides backup administrative support to other critical roles, such as the Commissioners' Court Coordinator.

Essential Duties and Responsibilities:

Open Records Management & Compliance:

• Support the PIO and receive, evaluate, and process all incoming PIA requests in compliance with state regulations.
• Monitor and track request deadlines to ensure timely fulfillment.
• Communicate with requestors to clarify requests, provide updates, and manage expectations.
• Collaborate with the County Attorney's Office and the PIO to review responsive records, file exception requests with the Texas Attorney General, and apply appropriate redactions and ensure the confidentiality of sensitive or exempted information.
• Maintain comprehensive and up-to-date records in the request tracking system, primarily using the Harris County enterprise GovQA system.
• File and store documents in the district's document management system as necessary.
• Support Records Team with general administrative tasks, among others.

Commissioners Court Support:

• Document approved agenda, court letters, historical records, and supporting documentation required for department projects and divisions.
• Maintain and organize Court action documentation.
• Record final agenda actions in internal District systems.
• Scan and upload documents into AppXtender and other relevant records management systems.
• Support the Agenda Team when needed as backup during Commissioners Court and support with agenda and RCA workflow processes.

Additional Responsibilities and Duties

• Assist with department or District projects, as needed.
• Attend seminars, conference workshops, re-certification, or other training programs.
• Assume additional responsibilities as required, adapting to the evolving demands, responsibilities, needs, and objectives of the District.

Harris County is an Equal Opportunity Employer

https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx

If you need special services or accommodations, please call (713) 274-5445 or email ADACoordinator@bmd.hctx.net.

This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.

Requirements

Education:

• Bachelor's degree in Public Administration, Business Administration, Communication, Legal Studies, or related field from an accredited college or university.

Experience:

• Five (5) years of progressive experience in public records management, legal compliance, governmental operations, or a related administrative or legal field.

Licensure:

• Valid Class "C" Texas Driver's License.

Knowledge Skills, and Abilities:

• Excellent organizational, analytical, and time-management skills.
• Knowledge of the Texas Public Information Act and related compliance requirements.
• Strong written and verbal communication skills with attention to detail.
• Proficient in using databases, spreadsheets, and digital document management tools.
• Familiarity with legal and governmental documentation standards.
• Ability to work independently and collaboratively across departments.
• Skilled in handling sensitive information with a high degree of discretion.

NOTE: Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.

Preferences

Experience:

• Experience with enterprise records tracking databases or workflow automation tools. (preferred)

Certification:

• Certification in Public Records or Records Management. (preferred)

General Information

Position Type, Salary:

• Regular | Full-Time | 40 hours per week

• Salary: To be discussed at interview

Location:

• Chief of Staff | 9900 Northwest Freeway Houston, Texas 77092

Physical Demands and Environmental Exposure:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:

• Prolonged sitting for extended periods of time.
• Occasional walking up and down steep slopes of ditches or on rough and uneven surfaces or ground, such as sloping terrain, plowed or furrowed areas, or construction sites.
• Occasional stooping, bending, reaching, lifting, and carrying of items up to 11 pounds and occasional lifting of up to 20 pounds.
• Occasional sorting, filing, shelving, and handling of files, documents, books, file drawers, and related materials and equipment required for clerical operations.
• Occasional ascending/descending stairs, driving of a vehicle with automatic controls.
• Work is performed indoors in a typical office environment with acceptable lighting, temperature, air conditioning, and noise levels.

Employment may be contingent on passing a drug screen and meeting other standards.

Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.

HARRIS COUNTY EMPLOYEE BENEFITS

Harris County offers a highly competitive benefits program, featuring a comprehensive group health plan and defined benefit retirement plan.

The following benefits are offered only to Harris County employees in regular (full-time) positions:

Health & Wellness Benefits

• Medical Coverage
• Dental Coverage
• Vision Coverage
• Wellness Plan
• Life Insurance
• Long-Term Disability (LTD) Insurance
• Employee Assistance Program (EAP)
• Healthcare Flexible Spending Account
• Dependent Care Flexible Spending Account

Paid Time Off (PTO)

• Ten (10) days of vacation leave per year (accrual rate increases after 5 years of service)
• Eleven (11) County-observed holidays
• One (1) floating holiday per year
• Paid Parental Leave*
• Sick Leave

Retirement Savings Benefit

• 457 Deferred Compensation Plan

The following benefits are available to Harris County employees in full-time and select part-time positions:

• Professional learning & development opportunities
• Retirement pension (TCDRS defined benefit plan)
• Flexible work schedule*
• METRO RideSponsor Program*
• Participation may vary by County department. The employee benefits plans of Harris County are extended to all eligible participants across various departments with the exception of the Harris County Community Supervision and Corrections Department, for which the cited Health & Wellness Benefits are administered through the State of Texas.

In accordance with the Harris County Personnel Regulations, group health and related benefits are subject to amendment or discontinuance at any time. Harris County Commissioners Court reserves the right to make benefit modifications on the Countys behalf as needed.

For plan details, visit the Harris County Benefits & Wellness website:

www.benefitsathctx.com

01

Which of the following best describes your highest level of education completed as it relates to this position?

• High School or GED diploma
• Associate Degree
• Bachelors Degree
• Masters Degree or higher
• None of the above

02

If you selected a college degree in response to the previous question, which of the following best describes your major?

• Public Administration
• Business Administration
• Communication
• Legal Studies
• Other Related Field
• Unrelated Field
• N/A; No Degree

03

Please describe your educational background including level of education completed, area of study and completed major and minor programs.

04

Which of the following best describes your relevant progressive experience in public records management, legal compliance, governmental operations, or a related administrative or legal field. (To be considered, qualifying experience must be documented in your applications employment history)

• Less than five (5) years
• Five (5) years or more but less than six (6) years
• Six (6) years or more but less than seven (7) years
• Seven (7) years or more
• I do not have this experience.

05

In which of the following areas have you gained progressively responsible experience? (Select all that apply.)

• Public records management
• Records retention and disposition
• Open records/public information requests
• Legal compliance
• Regulatory compliance
• Government administration
• Government operations
• Policy development
• Administrative management
• Risk management
• Legal support or paralegal services
• None of the above

06

Please provide the dates of employment during which you obtained progressive experience in public records management, legal compliance, governmental operations, or a related administrative or legal field. Provide the month and year that began and ended the experience. Example: "January 2020 - December 2023" If this experience is not clearly documented in the Work Experience section, your application will be disqualified. If you do not have this experience, type "N/A" in the space provided.

07

Which of the following describes your level of proficiency using a personal computer and common office software such as MS Office Suite (Word, Excel, PowerPoint, and Outlook). Please select your level of proficiency based on the following descriptions: Advanced: A person with this level of skills is able to produce very large, complex formal documents that require a table of contents, footnotes, endnotes, bookmarks, and other special elements; a wide range of graphic effects, and use advanced techniques for analyzing and manipulating data. Has full mastery of Macro commands and skills to tie the objects together into a cohesive system by using Macros and Visual Basic for Applications code. Makes interactive presentations by using hyperlinks and action buttons. Intermediate: A person with this level of skills is able to customize toolbars, import and insert graphs, embed Excel data, and elaborate reports. Understands the concepts of databases and is able to work with charts and to use the list management capabilities of Excel. Able to use complex query techniques, create efficient forms and reports, and create Macros to automate these forms. Makes interactive presentations by using hyperlinks and action buttons. Basic: A person with this level of skills is able to use basic formatting, editing, printing functions, and understands the document page setup. Has the ability to enter and correct data, modify a workbook, format a worksheet, and use printing functions. Understands the different database concepts and structures and is familiar with data validation and is able to create a simple presentation in PowerPoint, run it, and print it. Entry Level: A person with this level of skills has the ability to open, create, save and modify documents in Word, send and receive email in Outlook and create spreadsheets in Excel. Format documents for printing, comfortable using the printer menu to preview documents. Has ability to change the font, the margins, insert or delete pages and use the built-in spellchecker and grammar check.

• Advanced
• Intermediate
• Basic
• Entry Level
• Not proficient

08

For this position, a valid Texas Drivers License is required. Do you meet the above requirement? Please choose the option that best describes your situation:

• Yes, I currently hold a valid Texas Drivers License.
• Yes, I possess a valid Out-of-State Drivers License, but I am aware that I must acquire a valid Texas Drivers License before the start date.
• No, I do not currently have a drivers license, but I commit to obtaining one before the start date.
• No, I do not currently have a valid drivers license.

09

Do you have a certification in Public Records or Records Management?

• Yes
• No

10

Do you have experience with enterprise records tracking databases or workflow automation tools?

• Yes
• No

Required Question

Employer Harris County

Address 1111 Fannin St

Ste. 600

Houston, Texas, 77002

Phone 713-274-5445

Website https://www.governmentjobs.com/careers/harriscountytx