Records Coordinator, Nursing & Health Sciences
Location
TJC Central Campus
Job Type
Full-Time Regular
Job Number
2026-00100
Department
VNE - Tyler
Opening Date
04/24/2026
Number of Months
12
Tyler Junior College gives equal consideration to all applicants for admission, employment and participation in its programs and activities without regard to race, color, religion, national origin, gender, gender identity, gender expression, sexual orientation, age, marital status, disability, veteran status or limited English proficiency (LEP).
Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.
All positions are on-site, located in Tyler, Texas, unless otherwise stated in the job posting.
ABOUT
Provide a variety of administrative, confidential, and technical support to Program Directors and Department Chairs in the School of Nursing and Health Sciences at Tyler Junior College.
WHAT YOU WILL DO
Greet visitors, students, and/or employees and respond to inquiries and requests for information, and provide assistance.
Establish and maintain cooperative working relationships with other employees at Tyler Junior College. Facilitate appropriate communication involving other departments, transmitting information accurately and tactfully.
Maintain office files, student files, and other appropriate records for assigned programs
Maintain up-to-date student and faculty health requirement documentation in compliance with college, state, and clinical facility policies/standards.
Manage and/or coordinate admissions process as appropriate for assigned programs:
Monitor and respond to general information email accounts and phone calls.
Advise applicants and respond to pre-application questions.
Receive, review, and record student applications.
Evaluate applicant transcripts for assigned programs.
Complete applicant data spreadsheets.
Distribute and track acceptance letters.
Register newly admitted students, if applicable to the program.
Maintain student rosters and other related documents.
Schedule Admissions/Progression/Re-enrollment meetings and record meeting minutes as needed for assigned programs.
Maintain inventory of and order office and classroom supplies for assigned programs.
Perform general clerical duties, including organizing, filing, shredding, and photocopying documents and files for assigned programs.
Prepare and maintain a variety of records and reports in compliance with regulatory bodies.
Prepare documents as requested.
Create and update departmental forms as needed for website upload or internal program use.
Attend advisory committee meetings. Prepare minutes, reports, statistical data, and other materials about assigned programs for use in Advisory Committee meetings.
Initiate, process, and track the flow of departmental forms for assigned programs, e.g., purchase orders, personnel requisitions, travel authorization forms, supply requisitions, printing requests, and travel expense reimbursement vouchers.
Maintain department calendar. Schedule appointments and meetings, send out meeting notices, arrange for catering services, and make travel arrangements.
Coordinate and participate in the pinning ceremony for the graduating class, including ordering supplies, scheduling the photographer, preparing and printing the program for the ceremony, setting up and breaking down decorations in the pinning ceremony venue.
COMPETENCIES
Knowledge, Skills, and Abilities
Collaboration/Teamwork, Computer Software Skill, Customer Service, Communication (Oral and Written), Interpersonal Skills, Leadership, Multi-tasking, Organizational Skills, Problem-solving, Time Management, Adaptability, Confidentiality and Discretion in Handling Sensitive Departmental Information, and Professionalism in an Education Setting.
Preferred Skills
Ellucian Banner, Internet Research
SUPERVISORY RESPONSIBILITIES
Individual Contributor
Work Environment: Work is rarely required outside of normal business hours
Physical Demands: Sitting, walking, standing, lifting, repetitive typing, and regular use of standard office equipment.
Travel Required: Yes - Minimal
If travel is required, the candidate must have and maintain a current, valid Texas driver's license and an acceptable driving record.
WHO YOU ARE
Required Education
HS Diploma
Required Experience
One (1) year of related experience.
Preferred Education
Associate's Degree in a related field.
Additional Job-Specific Requirements
Competent with Microsoft Office products - especially Word and Excel
ADDITIONAL INFORMATION
EXPECTATIONS
NOTE: With or without reasonable accommodation, the individual in this position must possess the competencies and must be able to perform the essential functions and duties of the job as described above - including essential tasks requiring specific physical demands.
This is a security-sensitive position. Candidates will be subject to a criminal background check.
INSURANCE (Coverage fully or partially funded by the College)
Health Insurance
Health insurance will become effective on the first of the month following 60 days of employment, provided that insurance enrollment forms are submitted. There are two plans for employees to choose from, both administered by Blue Cross and Blue Shield. With either plan, you have access to a network of over 10,000 medical and mental health providers in Texas. Both plans include a comprehensive prescription drug program through Optum Rx.
Employees premium is fully funded by the College and State. Dependent premiums are funded 75% by the College and State, and 25% by the employee.
Basic Life Term Life Insurance
The State provides employees a term life insurance policy of $5,000 with $5,000 accidental death and dismemberment.
Long-Term Disability
This benefit is made available by the State and is fully funded by the College. Approved benefit pays 60% of insurance salary after 180-day elimination period. Benefits are paid until your return to work, reach full Social Security retirement age or are no longer considered disabled under the plan.
Optional Term Life Insurance
With this optional plan, employees may purchase one to four times their annual salary in life insurance. The College funds one times the annual salary premium not to exceed $120 annually.
OPTIONAL INSURANCE (Coverage fully funded by the employee)
Dental Insurance
Two dental insurance plans are available to full-time employees and eligible dependents.
Vision Insurance
The health insurance plan covers some vision and eye health services, but does not cover the cost of eyeglasses and contact lenses. Additional vision insurance is offered to full-time employees and eligible dependents to help offset those costs.
Voluntary Accidental Death and Dismemberment
This optional benefit provides additional financial support when there is an accidental death or injury of a certain type.
Short-Term Disability
If claim is approved, this optional benefit pays 66% of monthly salary after a 30-day elimination period up to five months.
Cancer/Intensive Care Plan/Heart Plan/Accident Plan
Several optional plans are available to employees and eligible dependents through AFLAC.
Dependent Term Life Insurance
An optional term-life insurance policy of $5,000 with accidental death and dismemberment is available for all eligible dependents.
Tobacco User Premium
All participants enrolled in a Texas Employees Group Benefits Program (GBP) health plan must be certified as a tobacco user or non-user. Tobacco users of any age - adults and minors - are charged the $30 tobacco user premium each month.
RETIREMENT
Retirement
The Teacher Retirement System of Texas (TRS) is provided and required for all full-time employees. Full-time faculty an eligible administrative employees may elect the Optional Retirement Program (ORP) as an alternative to TRS.
TJC Alternative Retirement Plan
The College contributes on a monthly basis 4% of a full-time employees salary into an alternative retirement plan administered by TIAA-CREF. Additionally, if an employee contributes 1%, 2% or 3%, the College will make a matching contribution for a total of 6%, 8% or 10% respectively. Some vesting requirements will apply.
Tax-Sheltered 403(b) Plans
An optional retirement plan available to full-time employees. Employees may contribute up to the annual IRS maximum limitation in voluntary retirement savings to various approved vendors.
457 Deferred Compensation Plan
An optional retirement plan available to full-time employees. Employees may contribute to the annual IRS maximum limitation in this voluntary retirement savings plan.
HOLIDAYS AND LEAVE
Vacation
Only 12-month employees are eligible to accrue vacation time on a monthly basis.
Sick Leave
Full-time employees accrue 8 hours per month per contract length, with a maximum accrual of 90 days.
Holidays
Reduced Operations Periods
PROFESSIONAL AND CONTINUING EDUCATION
Professional Development
The cost of tuition in selecting Continuing Education courses offered by the College may be covered under the Employee and Family Scholarship program. Additional professional development opportunities may be afforded to employees at no cost with prior supervisor approval.
Enrollment in TJC Credit Classes
The Employee and Family Scholarship, subject to availability of funds, is offered to full-time employees and their eligible dependents for applicable courses. The scholarship covers: Tuition (excludes out-of-district surcharge), General Education Fee, Student Life Fee, Health Services Fee, Registration Fee, Parking Fee, Distance Education Fee, Lab Fee and the College Preparatory Fee.
The Tuition Exemption program allows for the exemption of all tuition and fees for credit courses and approved non-credit courses for full-time employees meeting applicable guidelines.
OTHER BENEFITS
TJC Event Attendance
Free admission to regular season College sporting events for employees and immediate family.
Free admission for two to most cultural arts events on campus.
Library Use
Employees may utilize the Vaughn Library and Learning Resource Center.
Fitness Facility Use
Employee and immediate family use of the Apache Recreation Center - an indoor weight and exercise center, 18-hole disc golf course, covered basketball course, and outdoor ping-pong table and cornhole. The cost is $5 per ID.
Disclaimer: These benefits are subject to change without notice. The College reserves the right to change, modify and/or terminate any program with or without reason or notice. This is intended for informational purposes only and does not constitute any agreement on the part to Tyler Junior College to provide employment to or benefits for the prospective employee.
01
Are you eligible to work in the United States without sponsorship?
02
Do you have a high school diploma or equivalent?
Required Question
Employer Tyler Junior College
Address 1390 S Baxter Ave
Tyler, Texas, 75701
Phone (903) 510-2419
Website http://www.tjc.edu