Blueprints, Communication Skills, Continuous Improvement, Corporate Compliance, Cross-Functional, Detail Oriented, Document Control, Document Management, High School Diploma, Information/Data Security (InfoSec), Interpersonal Skills, Microsoft Office, Organizational Skills, Records Management, Regulatory Compliance, Security Protocols, Source Code/Configuration Management (SCM), Support Documentation, Technical Recruiting, Technical Writing
Reading, PA
6 month contract
We are seeking detail-oriented and highly organized Records Document Controllers to support document management activities for our team. In this role, you will be responsible for maintaining, organizing, and controlling business and technical documents to ensure accuracy, accessibility, and compliance with company standards. This position plays a key role in supporting efficient document workflows and secure information management.
Responsibilities
- Document Scanning and Uploading
- Scan and upload physical documents into the document management system in accordance with established procedures
Document Control and Organization
- Collect, register, and organize documents, including technical files such as drawings and blueprints
- Maintain accurate document records and filing systems
Document Review and Maintenance
- Review and update documents to ensure accuracy, version control, and compliance with quality standards
Communication and Version Control
- Notify relevant personnel of document updates, revisions, and new releases
- Ensure proper document access and usage procedures are followed
Cross-Functional Support
- Coordinate with multiple departments to manage records and ensure accessibility for authorized users
Confidentiality and Security
- Maintain strict confidentiality of sensitive information and ensure document security protocols are followed
Continuous Improvement
- Identify and support improvements to document management processes to enhance efficiency and accuracy
- Requirements:
Qualifications
Education
- High school diploma required
- Associate degree or equivalent preferred, but not required
- Additional training or coursework in records management or a related field is a plus
Experience
- 1–3 years of relevant experience preferred, but not required
- Experience in document control, records management, or a similar role is a plus
Skills
- Strong attention to detail and organizational skills
- Proficiency in document management systems and Microsoft Office Suite
- Effective communication and interpersonal skills
- Ability to handle sensitive and confidential information
ESPO Corporation
www.espocorp.com
630-789-2525
View all open jobs at www.espocorp.com/jobs
Leaders in Technical Recruiting & Staffing since 1965ESPO has a comprehensive benefits package which includes PTO, Group Health and Dental Insurance, and 401k after you have satisfied the necessary waiting periods.
We are an Equal Opportunity Employer and value the benefits of diversity in our workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity and expression, national origin, disability, protected Veteran status, or any other attribute or protected characteristic by law. If you need assistance applying, please get in touch with us directly.