Records Information Management Administrator

Records Information Management Administrator

Salary

$59,420.78 - $89,131.75 Annually

Location

Missouri City, TX

Job Type

Full Time

Job Number

C42-06162026

Department

City Secretary

Opening Date

06/16/2026

Closing Date

7/16/2026 11:55 PM Central

• Description
• Benefits
• Questions

Definition

This is a full-time administrative and supervisory position in the City's General Department - City Secretary's Office. Under general direction of the City Secretary, performs advanced professional and technical work in planning, organizing, and overseeing the Citywide Records Management Program.

Responsible for ensuring compliance with applicable federal, state, and local laws, including requirements of the Texas State Library and Archives Commission (TSLAC), and promoting generally accepted recordkeeping principles (GARP) for the creation, maintenance, storage, and disposition of records in all media formats.

Provides direct oversight of the records division staff and operations and serves as the City's subject matter expert on records and information management.

Reporting relationship: Deputy City Secretary / City Secretary

Examples of Work

This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent.

• Plans, develops, implements, and oversees the Citywide Records Management Program to ensure compliance with City Code, State law, and professional standards.
• Supervises records management staff, including assigning work, monitoring performance, and ensuring completion of daily operational responsibilities.
• Manages the operations of the City's records center, including storage, retrieval, preservation, and destruction of records.
• Serves as the liaison to the Texas State Library and Archives Commission (TSLAC) and monitors legislative changes impacting records management.
• Develops, updates, and administers records retention schedules in coordination with City departments and ensures compliance with retention and disposition requirements.
• Establishes procedures for the preservation of essential, historical, and permanent records, including development of disaster recovery and continuity of operations plans.
• Identifies records management risks and develops strategies to mitigate or eliminate risks.
• Collaborates with Emergency Management to support Continuity of Operations Planning (COOP) and identification of vital records.
• Administers and maintains records management systems and software used to track and manage records inventory and retention.
• Oversees and coordinates the destruction of records in accordance with approved schedules and prepares required disposition reports.
• Manages contracts and vendor relationships for records storage, destruction, scanning, and related services.
• Conducts departmental assessments to evaluate records management practices and ensure compliance with established policies and procedures.
• Provides training, guidance, and technical assistance to departments on records management practices and compliance requirements.
• Assists in the preparation and administration of the records management budget, including monitoring expenditures and performance measures.
• Performs related duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of records and information management principles, including electronic records management and GARP standards.
• Knowledge of federal, state, and local laws governing records retention, public records, and information management.
• Knowledge of TSLAC requirements and records compliance standards.
• Knowledge of records management systems, document imaging systems, and related technologies.
• Ability to interpret and apply laws, regulations, and policies related to records management.
• Strong organizational and program management skills.
• Ability to analyze complex issues and develop effective solutions.
• Ability to supervise staff, manage projects, and coordinate multiple priorities.
• Strong written and verbal communication skills.
• Ability to provide training and technical guidance to staff and departments.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Proficiency in Microsoft Office Suite and records management software systems.

Education, Experience, or Certification

• Bachelor's degree in Information Management, Library Science, Public Administration, Political Science, History, or a related field preferred.
• Minimum of three (3) years of professional experience in records management or a related field.
• Minimum of two years or related supervisory experience.
• Certified Records Manager (CRM) designation, or ability to obtain within two (2) years.

Supplemental Information

The Department of Human Resources & Organizational Development may consider an equivalent combination of education, training and/or experience.

EMPLOYEE BENEFITS

The City of Missouri City is located less than 30 miles from Downtown Houston and is a great place to live, work, and play. Working for the City offers dual rewards: giving back to the community and making a difference in the lives of residents. With over 400 full-time employees, the City is committed to effective, efficient, and responsive service. We value our employees as our most important resource and offer one of the most attractive and comprehensive employee benefit packages in Texas.

BENEFITS Medical Plans (Three Options)

• Cigna - Health Savings Account (H.S.A.)

• Plan Type: High-Deductible Medical Health Plan

• Provider: Cigna

• Deductibles:

• Single: $2,500 annually

• Family: $5,000 annually

• Out-of-Pocket Maximums:

• Single: $5,000 annually

• Family: $10,000 annually

• Additional Details:

• Employee pays dependent premiums

• Contact HR/OD for a benefits summary, rates, and more details

• Health Savings Account (HSA)

• Provider: H.S.A. Bank

• Features:

• Use for qualified medical, dental, vision, and pharmaceutical expenses

• Contribution Limits:

• Employee only: $4,400 (IRS Limit)

• Employee & Family: $8,750 (IRS Limit)

• Catch-up (age 55+): $1,000

• City Contributions:

• Employee only: $1,500

• Employee & Family: $2,750

• Unused balances roll over and the account belongs to the employee

• PPO Plan

• Provider: Cigna

• Deductibles:

• Single: $1,500 annually

• Family: $3,000 annually

• Out-of-Pocket Maximums:

• Single: $4,500 annually

• Family: $9,000 annually

• Prescription Drug Co-pays:

• Generic: $10

• Preferred: $40

• Non-Preferred: $80

• EPO Plan

• Provider: Cigna

• Deductibles:

• Single: $1,500 annually

• Family: $3,000 annually

• Out-of-Pocket Maximums:

• Single: $4,500 annually

• Family: $9,000 annually

• Prescription Drug Co-pays:

• Generic: $10

• Preferred: $45

• Non-Preferred: $80

Dental Plans (Two Options)

• DHMO Plan

• Provider: Cigna

• Features:

• No deductible

• No annual maximum

• Member co-pay depends on the procedure

• PPO Plan

• Provider: Cigna

• Features:

• $1,500 per person annual maximum

• $1,000 orthodontic lifetime maximum

Vision

• Provider: Vision Service Plan

• Features:

• Eye Exam $10 Copay

• Frames $150 Allowance Annually

Life Insurance

• Provider: Ochs Securian Financial

• Coverage:

• $50,000 Basic Life, Accidental Death & Dismemberment (Paid by the City)

• $10,000 Group Term Life for Spouse (Paid by the City)

• Supplemental Life Insurance: Up to $500,000

Flexible Spending Account

• Provider: Flores

• Features:

• Pre-tax Medical Spending Account

• Pre-tax Dependent Care Account

Supplemental Insurance Policies

• Provider: Aflac

• Accident

• Short-Term Disability

• Critical Illness

• Hospital Indemnity

• Life Insurance

Retirement Benefits

Texas Municipal Retirement System (TMRS)

• Statewide retirement system

• 7% employee contribution

• City contributes 2 to 1

• Visit TMRS for more information

Optional Deferred Compensation

• 457 Plan and ROTH IRA available through Mission-Square

Other Benefits

Holidays

• 13 paid holidays per calendar year:

• New Year's Day

• Martin Luther King Jr. Day

• Good Friday

• Memorial Day

• Juneteenth

• Independence Day

• Labor Day

• Veterans Day

• Thanksgiving Day

• Friday after Thanksgiving Day

• Christmas Eve

• Christmas Day

• One additional floating holiday for regular, full-time employees

Vacation

• Earned based on years of service:

• 0-5 years: 14 days

• 6 years: 15 days

• 7 years: 16 days

• 8 years: 17 days

• 9 years: 18 days

• 10-14 years: 19 days

• 15 years or more: 20 days

• Employees working a 24-hour shift, including sleeping time, will have each shift counted as two 12-hour days.

Sick Leave

• 6 days per calendar year.

Educational Reimbursement

• With prior approval of the employees supervisor and Department Director, the City may reimburse up to 100 % of the cost of tuition, books, lab fees, etc. for work-related courses or degree plans associated with the employees current responsibilities or workshops/seminars and professional training sessions. This is based on the successful completion of required course(s) with a passing grade of C or better. The maximum reimbursement is $3000 per Fiscal Year.

Contact the Citys HR/OD Department for benefits summary, rates and additional details...

Employee Assistance Program (EAP)

• Provider: Alliance Work Partners

• 8 free counseling visits per family member, per issue, per year.

Wellness Program

• Free/reduced health screenings, health fairs, and free memberships to the Tennis & Recreation Center.

Fun Benefits

• Annual events like the Employee Holiday Luncheons, and Public Service Recognition Week.

01

Do you possess a bachelors degree in Information Management, Library Science, Public Administration, Political Science, History, or a related field?

• Yes
• No

02

Do you have a minimum of three (3) years of professional experience in records management or a related field?

• Yes
• No

03

Do you have at least two (2) years of supervisory experience?

• Yes
• No

04

Do you currently hold a Certified Records Manager (CRM) designation, or are you willing and able to obtain the certification within two (2) years of employment?

• Yes
• No

Required Question

Employer City of Missouri City

Address 1522 Texas Parkway

Missouri City, Texas, 77489

Phone (281) 403-8500

Website http://missouricitytx.gov