Records Management Assistant - Police

Records Management Assistant - Police

Salary

$36,504.00 - $58,385.60 Annually

Location

Police Dept., 300 West Atlantic Avenue, Delray Beach, FL 33444, FL

Job Type

Full-time

Job Number

02887

Department

Police Department

Opening Date

06/23/2026

Closing Date

7/7/2026 4:00 PM Eastern

• Description
• Benefits
• Questions

Job Description

Veterans Preference Applies

EEO Statement

The City of Delray Beach does not discriminate on the basis of race, color, national origin, sex, religion, age or disability, marital status, family status or sexual orientation in employment or the provision of services

Non-Smoking

The City of Delray Beach is a Non-Tobacco Workplace. The City will not consider applicants who have used tobacco or nicotine products for a period of at least three months prior to application for employment. The definition of "tobacco or nicotine products" includes but is not limited to, cigarettes, cigars, chewing tobacco, pipes, snuff, e-cigarettes and nicotine patches or gum.

This position is responsible for coordinating the Police Departments public records management program. This work involves primary responsibility for designing, implementing, administering and maintaining the program. Works under general supervision.

Essential Job Duties

The following duties are normal for this position. The omission of specific statements of duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

• Adhere to policies and procedures established by the City Clerks Office and Police Department for all public records.
• Provide assistance to staff for public records standards and guidelines.
• Organize and maintain Police Department public records.
• Develop and implement public records maintenance/storage alternatives in the form of computerized records imaging and/or micrographics, including indexing and related documentation.
• Retrieve public records as needed. Deposit public records in accordance with state guidelines.
• Respond to all public records requests in a timely manner, providing documents that have been redacted in accordance with the law. Work closely with the City Attorneys Office and City Clerks Office to maintain and provide accurate public records responses to inquiries.
• Fosters positive employee relations and employee morale on a City-wide basis.

Minimum Qualifications

• High school graduate,or GED certification.
• Three (3) years of experience in the development, creation, implementation and maintenance of a public records management program;
• Or an education equivalent to an Associate of Arts degree from an accredited college or university with major coursework in records management.
• Possession of a valid Florida drivers license.
• Certification as a Records Manager is highly desirable.

Knowledge of principles of records management. Knowledge of the legal requirements of local, state and federal laws. Knowledge of a variety of office machines and equipment, including computer and related software. Knowledge of English, spelling, punctuation and mathematics. Ability to work independently and adhere to established policies and procedures. Ability to establish and maintain effective working relationships with employees and the general public. Ability to communicate effectively in oral and written form. Ability to adapt to an evolving and continually improving environment.

The abilities expected of all employees include being able to respond to supervision, guidance and direction of superiors in a positive, receptive manner and in accordance with stated policies, be appropriately groomed and attired so as to present a professional image in accordance with the organizations mission, goals, and policies; report for work promptly and properly prepared at the time and place required by the assignment or orders; notify the appropriate supervisor of intended absences in accordance with stated rules; conform with standards and rules regarding use of accrued time; demonstrate a polite, helpful and courteous manner when engaged in any activity with the public; operate and care for equipment to manufacturers specifications and/or within the specified parameters; demonstrate an understanding, consideration, and respect of cultural, religious, and gender differences when interacting with the public and colleagues.

A comparable combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this position, may be substituted for the minimum qualifications.

Supplemental Information

Physical Demands/Work Environment:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit and talk or hear, use hands to finger, handle, feel, or operate objects, tools, or controls, and reach with both hands and arms. The employee is occasionally required to walk and stand. Ability to lift 50 pounds and use equipment associated with the storage of records in a warehouse environment(e.g. rolling ladder, lifts and other related or similar equipment). Specific vision abilities required by this job include close vision and the ability to adjust focus. Must possess manual dexterity, with ability to use computer keyboard for data entry at a prescribed rate of speed. Ability to sit at a desk and view a display screen for an extended period of time. Works inside in a climate-controlled environment. Also works in warehouse conditions with no natural light and potential for exposure to dust.

SELECTION GUIDELINES: Formal application, rating of education and experience; oral interview and reference check; job related tests might be required. The job description does not constitute an employment agreement with the employer, and requirements of the job change.

Full-time employees of the City of Delray Beach are provided with a comprehensive benefits package that includes paid holidays, sick leave, vacation, health insurance, life insurance, long-term disability insurance, a defined pension plan, and much more. Benefit coverage varies by employee group.

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01

The City will not consider applicants who have used tobacco products for a period of at least three months prior to application for employment. The definition of "tobacco products" shall include, but is not limited to, cigarettes, e-cigarettes, cigars, chewing tobacco, pipes and snuff. Have you used any tobacco products for a period of at least three months prior to your application for employment?

• Yes
• No

02

Do you possess a valid Florida Drivers License with a good driving record? If you possess a Driver License from another state please acknowledge you must obtain a Florida one within 30 days of the hire date.

• Yes, I have a Florida driver license with a good driving record
• I have it from another state but I acknowledge I must obtain a Florida one within 30 days of the hire date.
• I dont have a Driver License from any state.

03

Please indicate your highest level of education: Please note, a copy of certificate / diploma MUST be uploaded and attached to the application for consideration

• Some High School
• High School Diploma or GED
• Associates Degree
• Bachelors Degree
• Masters Degree or Above

04

How many years of experience do you have in the development, creation, implementation and maintenance of a public records management program?

• No experience
• Less than a year
• One to two years
• Three to four years
• Five to six years
• Seven years or more

05

Please describe your experience (ex. company name, dates, essential duties) in the development, creation, implementation and maintenance of a public records management program. Indicate N/A if not applicable.

06

Do you hold a certification as a Records Manager? (If you answered "Yes" please attach documentation for review as part of your application. Your application WILL NOT be considered if requested documents are not submitted electronically)

• Yes
• No

07

Please explain your knowledge of the principles of records management. If no knowledge, please write N/A

08

Please explain your knowledge of the legal requirements of local, state and federal laws. If no knowledge, please write N/A

09

Please indicate if you have experience using of any of the following software applications: (Check all that apply; testing may be required)

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Power Point
• Internet
• None of the above

10

Are you claiming Veterans preference in employment? If so, you must scan and attach a copy of your DD-214 to this application and you must fill the veterans form from the link in question # 23 from your application. Otherwise, your claim will not be considered. Please note that only DD-214 with HONORABLE discharge qualify to claim veterans preference.

• Yes
• No

Required Question

Employer City of Delray Beach

Address 100 NW 1st Avenue

Delray Beach, Florida, 33444

Phone 561-243-7125

Website https://www.delraybeachfl.gov/home