Records Management Clerk

Records Management Clerk

About the Role

At Turbomachinery Latin America, effective records management is the backbone of our operational excellence. We are seeking a detail-oriented and organized Records Management Clerk to join our team. This role is essential in maintaining accurate, secure, and accessible records that support our business processes and compliance standards.

If you have a passion for organization, strong attention to detail, and a commitment to maintaining high standards of data integrity, this position offers an exciting opportunity to contribute to a dynamic company in the energy sector.

Key Objectives

• Ensure accurate and timely management of company records in compliance with internal policies and legal requirements.
• Support the retrieval, archiving, and disposal of records to optimize information flow and accessibility.
• Maintain confidentiality and security of sensitive documents.
• Collaborate with various departments to streamline records processes and improve efficiency.

Responsibilities

• Organize, classify, and file physical and electronic documents according to established procedures.
• Maintain and update the records management system to ensure accuracy and completeness.
• Retrieve and distribute documents promptly upon request from authorized personnel.
• Assist in the periodic audit and review of records to ensure compliance with company policies and regulatory requirements.
• Coordinate the secure disposal or archiving of records following retention schedules.
• Support the implementation of records management improvements and digital transformation initiatives.
• Respond to internal and external inquiries related to records and documentation.
• Ensure confidentiality and proper handling of sensitive information at all times.

Requirements

• High school diploma or equivalent; additional certification in records management or related fields is a plus.
• Proven experience in records management, administrative support, or document control.
• Familiarity with records management software and electronic filing systems.
• Strong organizational skills with meticulous attention to detail.
• Ability to handle confidential information with discretion and professionalism.
• Good communication skills and ability to work collaboratively across teams.
• Basic computer skills including MS Office (Word, Excel, Outlook).

Benefits

• Competitive salary and benefits package.
• Opportunities for professional development and growth.
• Supportive and inclusive work environment.
• Engagement with a leading company in the turbomachinery industry.
• Work-life balance initiatives and wellness programs.