Records Management Specialist III

Job Title: Records Management Specialist

Job Description

The Records Management Specialist is responsible for organizing, maintaining, and ensuring the integrity of both physical and digital records. This role supports compliance, accessibility, and secure handling of sensitive documentation across departments.

Responsibilities

• Organize, classify, and maintain records in accordance with internal policies and legal requirements.
• Retrieve, archive, and dispose of records following retention schedules.
• Conduct audits to ensure accuracy and compliance of recordkeeping systems.
• Assist with digitization of physical records and manage electronic filing systems.
• Coordinate with CROs, vendors, business development, IT, and compliance teams to ensure secure storage and access.

Essential Skills

• Strong organizational and analytical skills.
• Ability to manage confidential information with discretion.
• Familiarity with records management systems and databases.
• Excellent attention to detail and accuracy.
• Verbal and written communication skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook).

Additional Skills & Qualifications

• Experience with document control software is a plus.
• High school diploma or GED typically required; associate or bachelor"s degree preferred.
• 2-4 years of experience in records management, administrative support, or a related field.

Work Environment

This position requires on-site presence in Groton, CT. The work environment includes collaboration with various teams such as CROs, vendors, business development, IT, and compliance to ensure secure storage and access. The role involves working with both physical and electronic records and requires attention to detail and adherence to legal requirements.

If interested please book a virtual meeting with me here: https://talentassistant.actalentservices.com/assistant/bookings/bgF9HVkt

Job Type & Location

This is a Contract position based out of Groton, CT.

Pay and Benefits

The pay range for this position is $18.00 - $22.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Groton,CT.

Application Deadline

This position is anticipated to close on Jul 17, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.