Records Management Specialist (Temporary/Part-Time)

Position Summary

The Records Management Specialist, under direct supervision, will be responsible for the retention and destruction of closed client paper files.

Responsibilities

• Records Management and Support

• Processes client paper files for retention and destruction according to the Records Management Policy and Records Management Standard Operating Procedure.

• Scanning client paper files into the Electronic Health Record system that do not meet the destruction requirements.

• Assists with record requests (e.g., locating, scanning, and sending records), as needed.

• Establishes rapport with staff, while maintaining appropriate boundaries.

• Communication

• Communicates and working with a multi-faceted team of professionals.

• Supervision

• Receives Supervision

• Receives supervision from and actively communicate with supervisor on an ongoing basis throughout the week by phone, email, written message and when possible, in person regarding program matters.

• Leadership

• Establishes rapport with staff, while maintaining appropriate boundaries.

• Risk

• Maintains confidentiality and working in a professional manner with colleagues.

Qualifications

• Credentials/Licensure:

• Valid driver's license and car insurance.

• Clearances:

• State Police

• FBI

• Child Abuse Clearances

Working Conditions

• Physical Demands

• This position requires operating a keypad device 50% of the day and electronic/office equipment 50% of the day. Travel is required approximately 5 times per month about 25% of the day. Fingers, thumbs, hands, wrists, elbows, legs and feet are all routinely used throughout the day. The lower and upper torso is used 25% of the day. Employee must meet minimum requirements for hearing, speech, and vision. Walking is required 25% of the day. Standing occurs 25% of the day. Sitting happens 75% of the day. Reaching above the shoulder as well as bending and twisting are performed 25% of the day. This function routinely lifts 10 pounds, 4 times per day. The maximum lift is 25 pounds, 1 time per day. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Mental Demands:

• Continually handles nothing.

• Frequently performs multiple tasks and handles distractions that interfere.

• Occasionally handles diversity of problems and the need to concentrate.

• Seldom has the need for quick decisions.

• Environmental Factors

• Office

• Working Hours

• Monday through Friday, up to 40 hours per week. Part-time/Full-time