Records Officer

Records Officer

Salary

$25.20 - $33.77 Hourly

Location

Adult Corrections, OR

Job Type

Regular

Job Number

202600230

Department

Sheriffs Office

Division

SO AD Records - Corrections

Opening Date

10/08/2026

Closing Date

10/26/2026 11:59 PM Pacific

FLSA

Non-Exempt

• Description
• Benefits
• Questions

DESCRIPTION

• This position will be in the Lane County Jail *

See What Lane County Sheriffs Office Employees Have to Say About Working Here!

About the Position

Records Officers. These positions provide essential records management and administrative support to law enforcement and corrections operations, helping ensure critical information is accurate, organized, and accessible.

Records Officers perform a variety of technical clerical duties supporting the Sheriffs Office Police Services and Corrections Divisions. This role requires strong attention to detail, organizational skills, sound judgment, and the ability to handle sensitive and confidential information with professionalism.

We are looking for individuals who are comfortable working with detailed information, can manage competing priorities, and take pride in supporting public safety behind the scenes.

If you are organized, adaptable, and interested in a career in public service, we encourage you to apply.

About the Department - Lane County Sheriff's Office

The Lane County Sheriff's Office provides public safety and law enforcement services to residents and visitors throughout more than 4,600 square miles of urban, rural, coastal, and wilderness areas.

With a workforce of sworn and professional staff - supported by dedicated volunteers - the Sheriff's Office provides a wide range of services, including patrol and criminal investigations, adult corrections, emergency communications, search and rescue, court security and prisoner transport, civil process, records, property and evidence management, and specialized law enforcement services.

From responding to emergencies and investigating crimes to operating the Lane County Jail and supporting the systems behind 24/7 public safety operations, Sheriff's Office employees serve communities across one of Oregon's largest and most geographically diverse counties.

The Lane County Sheriff's Office is committed to justice and integrity and is sworn to protect and honored to serve.

About the Division - Support Services

The Support Services Division provides the operational and administrative infrastructure that keeps the Lane County Sheriff's Office functioning effectively around the clock.

The division includes emergency communications and dispatch, police records, property and evidence, fiscal services, training, planning and other administrative functions that support Sheriff's Office operations. Support Services employees connect the public, deputies, corrections staff and partner agencies with the information, resources, and systems needed to deliver effective public safety services.

The division also supports department-wide functions including budgeting, accounting, personnel administration, labor relations, policy and procedure, training, fleet, and organizational planning.

Whether answering an emergency call, maintaining critical records, managing evidence, or supporting department operations behind the scenes, Support Services employees play an essential role in the Sheriff's Office public safety mission.

Schedule: Must be available to work a variety of shifts, including but not limited to days, swing and graveyard; work any day of the week, including but not limited to weekends and holidays. Overtime may be required.

• This is an LCPOA represented position*

QUALIFICATIONS

Training:

• Equivalent to the completion of the twelfth grade.

Experience:

• One year of responsible clerical experience within law enforcement, corrections, a legal office, or as a paralegal with experience working directly with the public in a position involving multi-task handling, teamwork, responding to irate or upset customers, filing, and cash handling, preferably within the law enforcement or corrections field, or a legal office, or as a paralegal.

• Or an equivalent combination of experience and training that will demonstrate the required knowledge and abilities is qualifying.

Special Requirements:

• Possession of LEDS certification or ability to obtain within six months of initial appointment.
• Possession of or ability to obtain Oregon Notary Public Commission within six months of initial appointment.

Notes:

Employment for Records Officer is Contingent upon Successful Completion of:

• Interview: All eligible candidates will be contacted by phone to schedule a date and time for an interview. You must pass the interview in order to continue in the hiring process.
• Pre-Employment Screen: A phone interview with a background investigator.
• Background Investigation: A thorough background investigation will be conducted which will include a drug screen, and TB test. You must pass the background investigation in order to continue in the hiring process.

Lane County Sheriffs Office Examples of Minimum Standards and Disqualifying Factors

• Rejection for employment with our department does not preclude an applicant from applying for another position of employment with Lane County.

Studies have shown that women and BIPOC individuals are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. The county will consider any equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.

CLASSIFICATION DETAILS

Records Officer Classification Details

SUPPLEMENTAL INFORMATION

Selection Process

Equal Employment Opportunity

Lane County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

Strategic Plan

In alignment with Lane Countys Strategic Plan, incumbent(s) will be expected to demonstrate the following core behaviors: Passion to Serve, Driven to Connect, and Focused on Solutions.

The 2025 - 2027 Strategic Plan focuses on the areas that Lane County will pursue as a way to deliver on our vision for the residents of Lane County. To meet these challenges, we know that the basis of our efforts lies in leveraging our people and partnerships to achieve our Strategic Priorities. We also recognize that the quality and commitment of our staff is essential to a shared future where Lane County is the best place in which to live, work, and play.

Veteran Preference Information

Careers with Lane County Offer Extraordinary Benefits

At Lane County, we value our employees and we show it with our extraordinary benefits. We know that you chose public service for more than a paycheck, and our outstanding benefits are designed to help you Live Well, Live Lane - throughout your career. Read on to learn what great benefits await you in a career with Lane County.

Introducing ALEX, Lane Countys benefit advisor! ALEX is an interactive tool that will help you understand the benefits being offered, out of pocket expenses and coverage available. You will need the Collective Bargaining Unit found in your job posting and when asked for your date of hire, please put in todays date.

• The below information describes typical benefits available for Regular Full-time Employees. Actual benefits received may differ by position, employment status (regular, temporary, or extra help) and/or bargaining group.

ALEX Benefit Advisor (click here)

Collective Bargaining Units:

Admin-Pro

AFSCME

AFSCME Nurses

AFSCME Physicians

FOPPO

LCPOA

Local 626

Prosecuting Attorneys

Benefits to keep you & your family well - Physically

Health insurance coverage becomes effective the first of the month following your first 30-days as an eligible employee.

Medical/Rx/Vision - Lane County offers medical, prescription and vision exam coverage for you and your eligible dependents. The plan options and costs per month for 2026 are outlined below:

If you enroll in the HDHP the County will contribute to your HSA:

For eligible members of unions LCPOA, 626, Admin Pro, and AFSCME Physicians $1,700 for individual coverage and $3,400 for family coverage.

For eligible members of unions AFSCME General, AFSCME Nurses, FOPPO, PAA, and non-represented employees $1,600 for individual coverage and $3,200 for family coverage. Those who complete the requirements to receive the Live Well Credit by November 30, 2026, will receive an additional contribution of $400 individual or $800 family, funded in 2027.

These amounts are prorated based on date of hire.

All eligible employees who complete a Health History Risk Assessment (HHRA), Biometric Screening, and Comprehensive Health Review (CHR) at the Live Well Center receive a $20 per month credit.

Wellness Clinic - The Live Well Center is for Lane County benefits-eligible employees, spouses and dependents (ages 2 and up) who are enrolled in the Lane County health plan. Marathon Health manages the Live Well Center and their clinical team provides confidential, affordable care for your acute and preventive healthcare needs. The Live Well Center also provides health coaching, chronic disease counseling, comprehensive primary care services, and much more.

Dental - Lane County provides dental coverage for employees and their eligible dependents.

Employee Assistance Program (EAP) - Lane County provides this counseling and concierge service to employees and members of their immediate households.

Fitness Center Membership - Lane County provides employees with a free membership to a local fitness center.

Benefits to keep you & your family well - Financially

Retirement - Lane County pays for and enrolls employees in the Oregon Public Service Retirement Plan (OPSRP) and the Individual Account Program (IAP) following six full months of employment.

Disability - Lane County provides Long-Term Disability coverage. Lane County complies with all State and Federal disability laws for employee, family, parental and pregnancy leaves regulations.

Time Management - Lane County provides employees with a generous bank of hours to be used for sick, vacation, family emergencies and personal days.

Holidays - Lane County provides 10 paid holidays per year:

New Years Day

Independence Day

Martin Luther King Jrs Birthday

Labor Day

Presidents Day

Veterans Day

Memorial Day

Thanksgiving Day

Juneteenth

Christmas Day

Life Insurance - Lane County pays for employee group term life insurance.

County-paid Training & Development to keep your career well

On-site Classes - Lane County offers a variety of on-site classes to develop employees soft and technical skills.

Online Training - Lane County offers a variety of online classes through LEAP to help employees continually improve their skills.

Conferences & Seminars - Lane County will consider reimbursement for employees to attend professional conferences, dependent upon budget, to encourage continuous learning and professional development.

Lane County offers these other valuable benefits

Deferred Compensation Retirement Savings - Employees may enroll in a deferred compensation program 457(b) to save for retirement.

Vision - Eligible employees may purchase supplemental vision insurance.

Supplemental Life Insurance - Employees may purchase supplemental life insurance for themselves and their dependents/spouse.

Aflac - Optional employee-paid voluntary group coverage is available through Aflac.

Group Discounts - Group discounts may include homeowners and auto insurance, pet health insurance, credit union membership.

Paid medical, dental and vision coverage for dependents is determined by labor agreement or APM, as applicable. Physicians should contact their supervisor for health plan options and rates. Please note that Temporary and Extra Help positions are not typically eligible for benefits. This is only brief summary of benefits available to eligible Lane County employees. In all cases, plan documents govern.

For additional information about these extraordinary benefits contact the Benefit Resource Center at 1-866-468-7272, or Lane County HR at (541) 682-3124.

01

IMPORTANT! PLEASE NOTE A YES answer to this question constitutes an automatic DISQUALIFICATION for this position. HAVE YOU EVER BEEN CONVICTED OF A CRIME which at the time of conviction was classified as a felony, or was punishable at the time of conviction by a maximum term of more than 1 year?

• No
• Yes

02

IMPORTANT! PLEASE NOTE A YES answer to this question constitutes an automatic DISQUALIFICATION for this position. HAVE YOU EVER BEEN CONVICTED OF AN OFFENSE involving the unlawful use, possession, delivery or manufacture of a controlled substance, narcotic or dangerous drug?

• No
• Yes

03

IMPORTANT: Please ensure you have included all RELEVANT education, employment and experience in your application. To ensure compliance with Oregon Equal Pay laws, Human Resources will conduct a wage analysis based on the information you have provided in your application to determine the appropriate starting wage if you are selected.

• I acknowledge I have provided all relevant education and employment history.

04

Are you currently receiving PERS retiree benefits?

• Yes
• No

05

This position requires working a variety of shifts, including but not limited to days, swing, and graveyard; work any day of the week, including but not limited to weekends and holidays. Some overtime may be required. Work setting for this position is typically in a closed environment with no windows. Can you meet all of these requirements?

• Yes
• No

06

What is your highest level of education?

• High school or equivalent to completion of twelfth grade
• Associates or higher degree

07

Do you have at least one year of responsible clerical experience working directly with the public in a position involving multi-task handling, teamwork, responding to irate or upset customers, filing, and cash handling preferably within the law enforcement or corrections field, or a legal office, or as a paralegal?

• Yes
• No

08

Describe your experience in customer service-related work and your experience working with the public. (20 Points)

09

Describe your multitasking skills and give an example from your work experience. (20 Points)

10

What skills do you bring when working in a team environment, and please provide an example of how you handle conflict within a work team. (20 Points)

11

Give us an example of your work where attention to detail was crucial, and how you respond to corrective feedback. (20 Points)

12

Tell us about your experience working with a group of diverse individuals and how you contributed to a positive work environment. (20 Points)

Required Question

Employer Lane County

Department Sheriffs Office Address 125 E 8th Ave

Eugene, 97401

Website https://www.lanecountyor.gov