Overview
Under general supervision, is responsible for digitizing, maintaining and retrieving company records as required. Verifying and documenting records stored by following established cataloging system.
Responsibilities
Maintain files
Retrieve files from Records Center for client use as requested; Deliver files to clients within established time frames; Ensure returned files are properly logged and placed back in their proper location
Prepare files to be sent for storage. When needed, arranges for files to be retrieved from storage
Maintain cataloging process, procedures as well as rules and regulations
Evaluate current cataloging system for completeness, efficiency and usefulness by taking inventories and reviewing retrieval needs
Shift files to accommodate needed space as needed
Create files through data entry into file tracking software, apply labels to folders, inter-filing (by alphabetical order and sort by number)
May possibly perform any of the following functions at the direction of the Site Records Manager:
May be requested to perform document scanning
Due to changing technology and new laws in regard to record-keeping, will be required to learn new features and functionalities of the file tracking software and keep abreast of new regulations
Qualifications
HS Diploma or equivalent
Over 5 yrs. Exp. working with records
3+ years' experience in a professional office environment
Knowledge of records software systems, scanners, filing, storage & disposal procedures; Expert proficiency in computer skills esp. when using records tracking system or quick retrieval, filing & storage of files; Train less experienced records clerk on the tracking system in us
Excellent customer service, professional attitude and appearance are a must
Ability to work overtime & meet deadlines
PHYSICAL DEMANDS
Physical activity required including bending, reaching, lifting and prolonged periods standing
May lift and/or move up to 50 lbs
What We Offer:
Competitive pay & benefits!
Comprehensive training and development programs that prepare employees to advance from within
A company focused on creating a positive work and client environment
Employee discounts on entertainment, products, and services nationwide!
Come Join Our Team!
Job LocationsUS-CA-EL MONTE
Posted Date2 days ago(5/27/2026 7:12 PM)
Requisition ID2026-21126
# of Openings1
Category (Portal Searching)Administrative/Clerical
Position Type (Portal Searching)Regular Full-Time
Minimum SalaryUSD $28.00/Hr.
Fixed SalaryUSD $31.00/Hr.