Location: Lincoln, AL
Job Type: Full-Time
Position Summary
The Recruiter Assistant provides essential in-office support to the recruiting team, with a strong emphasis on data entry, documentation, and administrative accuracy, while also assisting with day-to-day recruiting activities. This position serves as the primary office presence when recruiters are attending job fairs, visiting clients, or working in other locations. The ideal candidate is detail-oriented, organized, comfortable handling high volumes of data, and able to professionally manage phones and candidate inquiries.
Key Responsibilities
- Accurately enter, update, and maintain candidate, employee, and client information in internal systems and Microsoft Excel
- Track applicant activity, hiring progress, onboarding status, and recruiting KPIs
- Maintain organized records for resumes, applications, interview notes, and onboarding documentation
- Audit data regularly to ensure accuracy, completeness, and compliance
- Answer and direct incoming phone calls in a professional and timely manner
- Serve as the primary point of contact in the office while recruiters are off-site
- Assist recruiters with sourcing, screening, and coordinating candidates for open positions
- Review and screen resumes and job applications
- Conduct phone interviews as needed
- Support onboarding by preparing and entering new-hire documentation
- Draft, update, and maintain job descriptions and job specifications
- Post job openings to appropriate job boards, newspapers, colleges, and other recruiting channels
- Assist with job fairs and recruiting events as needed
- Maintain client and candidate accounts through weekly communication via phone and email
- Prepare reports, logs, and documentation for recruiters and management
- Perform general administrative and recruiting support duties as assigned