Recruiter / HR Onboarding Specialist

Position Summary

All Pro Security is seeking a motivated and organized Recruiter / HR Onboarding Specialist to join our Human Resources team in Portland, Oregon. This position is responsible for managing the full-cycle recruitment process for security personnel and ensuring a seamless onboarding experience for new employees. The ideal candidate is highly organized, customer-service oriented, and thrives in a fast-paced environment where priorities can change quickly.

This role plays a critical part in maintaining staffing levels across Oregon while ensuring compliance with company policies, employment laws, and industry regulations.

Essential Duties and Responsibilities

Recruitment & Hiring

• Manage the full-cycle recruiting process for security officer and operational positions.
• Review applications, conduct initial applicant screenings, and evaluate candidates for minimum qualifications.
• Schedule interviews with hiring managers and operational leadership.
• Maintain recruitment pipelines using the company's Applicant Tracking System (ATS).
• Communicate professionally with applicants throughout the hiring process.
• Attend hiring events, job fairs, and community recruiting opportunities as needed.
• Develop recruiting strategies to meet staffing goals in the Portland metro area and surrounding markets.

Onboarding & New Hire Administration

• Coordinate new hire orientations and onboarding appointments.
• Distribute, monitor, and track all required hiring documents, including background authorization forms and employment paperwork.
• Ensure timely completion of background checks, employment verification, licensing documentation, and other pre-employment requirements.
• Prepare employee files and accurately enter new hire information into HRIS and payroll systems.
• Ensure all onboarding documentation is complete and compliant prior to employees beginning work.
• Coordinate with Operations to ensure new employees receive uniforms, equipment, and required training.

HR Administration

• Conduct general background checks in accordance with company policy and applicable laws.
• Scan, organize, and maintain confidential personnel records within the HR database.
• Track employee evaluations and follow up with supervisors to ensure timely completion.
• Monitor Dispatch and Field Supervisor reports to accurately document employee commendations, coaching, policy violations, and disciplinary actions.
• Assist employees with general HR questions regarding employment, onboarding, policies, and benefits by directing them to the appropriate resources.
• Maintain strict confidentiality of employee and company information.
• Assist with HR projects, audits, reporting, and administrative functions as assigned.

Qualifications

Required Education & Experience

• High school diploma or GED required.
• One (1) year of experience in recruiting, human resources, customer service, staffing, or administrative support preferred.
• Experience in high-volume recruiting is strongly preferred.
• Experience using Applicant Tracking Systems (ATS), HRIS, or payroll software is preferred.
• Security industry, staffing agency, or multi-site recruiting experience is a plus.

Knowledge, Skills & Abilities

• Excellent verbal and written communication skills.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities while maintaining accuracy.
• Professional and customer-focused demeanor.
• Ability to build positive working relationships with employees, applicants, and management.
• Strong computer proficiency, including Microsoft Office Suite and web-based software.
• Ability to learn HRIS, recruiting, scheduling, and payroll systems.
• Ability to maintain strict confidentiality and exercise sound judgment.
• Strong problem-solving and time management skills.
• Ability to work independently while collaborating effectively with a team.

Physical Requirements

• Ability to sit for extended periods while performing computer-based work.
• Occasional standing, walking, bending, stooping, and lifting up to 20 pounds.
• Frequent use of computers, phones, and other office equipment.

Work Environment

• Primarily office-based in Portland, Oregon.
• Fast-paced environment with frequent interruptions and changing priorities.
• Regular interaction with applicants, employees, supervisors, and operational leadership.
• Occasional travel to hiring events, branch locations, or job fairs may be required.

Preferred Qualifications

• Experience recruiting hourly employees in a high-volume environment.
• Knowledge of Oregon employment laws and hiring practices.
• Familiarity with ADP Workforce Now or similar HRIS/payroll systems.
• Experience coordinating employee onboarding and compliance documentation.
• Bilingual (English/Spanish) is a plus.

Why Join All Pro Security?

At All Pro Security, our employees are the foundation of our success. We are committed to creating a positive workplace where team members are supported, developed, and given opportunities to grow. As a Recruiter / HR Onboarding Specialist, you will play a vital role in attracting top talent and ensuring every new employee has a positive start to their career with All Pro Security.

Benefits may include:

• Medical, Dental, and Vision Insurance
• 401(k) with Company Match
• Paid Time Off
• Paid Holidays
• Employee Assistance Program
• Professional Development Opportunities
• Career Advancement within a growing organization

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