ADP, Acquisition Logistics, Administrative Skills, Adobe Product Family, Artificial Intelligence (AI), Candidate Pipeline, Candidate Screening, Compensation and Benefits, Corrective Action, Data Analysis, Data Entry, Document Management, Documentation, HRIS/HRMS, Human Resources Management, Job Requisition Posting, Leadership, Legal, LinkedIn, Maintain Compliance, Multiplatform/Cross-Platform, Offer Letters, Onboarding, Organizational Skills, Time Management
Legal Recruiting Assistant
We are looking for a legal recruiting assistant who thrives in a high-volume, fast-paced environment and gets genuine satisfaction from bringing order to chaos. This is not a passive support role. You will be hands-on across HR operations, recruiting, onboarding, compliance tracking, and documentation — working directly with the head of HR and c-suite leadership to keep HR running smoothly at scale.
If you are the kind of person who color-codes your folders for fun, follows up before being asked, and already knows what chatgpt, notion, and adp are — keep reading.
What you'll do:
HR operations & documentation:
- Maintain and organize employee records, HR files, and compliance documentation with meticulous accuracy
- Draft, format, and manage HR documents including offer letters, corrective actions, separation notices, accommodation correspondence, and onboarding materials
- Track deadlines, follow-ups, and action items across multiple concurrent employee matters
- Support benefit administration, I-9 compliance, and employment verification processes
- Assist with payroll data entry, audit support, and cross-referencing records
Recruiting coordination:
- Post job listings and manage applicant flow across platforms (linkedin, indeed, adp, etc.)
- Screen resumes and assist in scheduling interviews and coordinating with hiring managers
- Draft outreach messages, maintain recruiting trackers, and keep candidate pipelines organized
- Support the talent acquisition team with logistics, communications, and candidate experience
Onboarding & offboarding:
- Coordinate new hire onboarding from offer acceptance through day 1 — paperwork, system access, equipment, and scheduling
- Maintain onboarding checklists and ensure all steps are completed and documented on time
- Support offboarding logistics including exit documentation, system deprovisioning coordination, and final paycheck tracking
Technology & systems:
- Use ai tools (chatgpt, claude, etc.) to draft communications, analyze data, and automate repetitive tasks
- Work fluently in excel/google sheets to maintain trackers, audits, and hr data reports
- Support hr systems including adp workforce now, adobe sign, and internal databases
- Help build and maintain process documentation so institutional knowledge is captured and accessible
Compensation: $70,000 - $90,000/annually
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Strategic Legal Practices, APC