Recruiting Assistant

Job Description

The Recruiting Assistant (RA) plays a critical role in supporting high-performing recruiters and managers by handling administrative, operational, and candidate-facing tasks in a fast-paced environment.

Job Summary

This role is designed to remove friction from the recruiting process, allowing recruiters to focus on revenue-generating activities while ensuring a best-in-class experience for candidates and clients. A successful RA is highly organized, proactive, detail-oriented, and thrives in a high-volume setting.

Responsibilities

Candidate Pipeline Support

• Prepare and assemble complete submittal packets (resume, references, skills checklists, etc.)
• Assist with pay package creation and candidate submissions
• Track and follow up on candidate submittals and offers
• Support review board processes and internal coordination

Timecard, Payroll & Billing Support

• Assist with timesheet and payroll-related inquiries (UKG)
• Help resolve outstanding billing and invoice questions
• Serve as a liaison between recruiters and internal support teams

Onboarding & Compliance

• Support onboarding processes and ensure timely completion of compliance requirements
• Partner with internal teams to maintain accurate and up-to-date documentation

Salesforce & Data Management

• Maintain accurate candidate and client records in Salesforce
• Ensure data integrity and timely updates across systems
• Assist with reporting and tracking as needed

Extensions, Retention & Coverage

• Proactively reach out to clinicians regarding assignment extensions
• Support retention efforts through consistent communication
• Provide backup support to recruiters during PTO or high-volume periods
• Partner with managers to prioritize workload when supporting multiple team members

Skills

Benefits

• Recruiters are freed up to focus on closing and revenue-generating activities
• Submittals are accurate, timely, and complete
• Candidates experience a smooth, professional process
• Internal systems and data are consistently clean and up to date

At Prime Time Healthcare, we are committed to delivering exceptional service to our clinicians and clients through a culture built on integrity, accountability, and performance. Our team thrives on high energy, attention to detail, and doing the little things right-because that's what sets great recruiters apart.

Qualifications

• Experience working within Salesforce or similar CRM systems preferred
• Strong organizational skills with the ability to manage multiple priorities
• High-level communication skills (internal teams, clinicians, and clients)
• Exceptional attention to detail and follow-through
• Effective time management in a fast-paced, high-volume environment
• Team-first mentality with a proactive and solution-oriented mindset