Recruiting Coordinator

Job Purpose

VulcanForms is seeking a highly organized and detail-oriented Recruiting Coordinator to support hiring across a designated business unit. This role is responsible for ensuring candidates, hiring managers, and recruiters experience a seamless and efficient hiring process from initial role creation to onboarding. 

The Recruiting Coordinator serves as the operational backbone of the recruiting team, managing and supporting interview logistics, candidate communications, recruiting administration, and process execution. The ideal candidate thrives in a fast-paced environment, enjoys building structure, and is passionate about delivering exceptional candidate experiences while maintaining high levels of data accuracy and process compliance. 

Key Responsibilities

• Deliver an exceptional candidate experience by coordinating interviews, communications, and hiring activities with speed, professionalism, and attention to detail.  
• Ensure recruiting operations run smoothly by maintaining accurate requisitions, candidate records, and workflow execution within recruiting systems.  
• Support efficient hiring delivery by coordinating offers, background checks, and onboarding activities that enable timely starts.  
• Drive operational excellence by identifying and resolving scheduling, process, and administrative barriers that may delay hiring progress.  
• Enable recruiter and hiring manager productivity by managing logistics and process execution, allowing recruiting teams to focus on attracting and hiring talent.  
• Maintain high standards of data integrity, process compliance, and stakeholder communication to support effective hiring decisions and reporting. 

Qualifications

• 2+ years of recruiting coordination, talent acquisition, or HR generalist experience 
• Demonstrated ability to manage multiple priorities, stakeholders, and deadlines in a fast-paced environment.  
• Strong organizational skills with exceptional attention to detail and follow-through.  
• Excellent written and verbal communication skills, with the ability to provide a professional and positive experience to candidates and internal partners.  
• Ability to identify issues, prioritize competing requests, and proactively drive tasks to completion.  
• Strong customer service mindset and ability to build trust with candidates, hiring managers, and cross-functional partners. 
• Preferred: Experience with Excel or Google Spreadsheets.  

VulcanForms offers a competitive salary and equity package. Actual compensation is based on factors such as the candidate's skills, qualifications, and experience. In addition, VulcanForms provides comprehensive benefits including medical, dental, vision, and life insurance; generous paid time off; and a 401(k) plan with company match. 

The annual base salary range for this position is $69,000 to $94,800.