Recruiting Coordinator

Recruiting CoordinatorThe Recruiting Coordinator supports the talent acquisition team by managing recruitment interview processes such as scheduling communication and scheduling logistics. They ensure smooth customer experience for both our candidates and our hiring teams while maintaining high standards of compliance. Excellent communication skills (both verbal and written) in English. Interview/Meeting scheduling experience. Intermediate knowledge of working with web/computer-based applications (Microsoft Office Suite, Teams, SharePoint). Ability to multi-task effectively in a matrixed team, high attention to detail, and the ability to think critically. Ability to complete tasks on time as per defined Service Level Agreements (SLA's).Responsibilities include providing administrative assistance to the recruiting team to assist in the general day-to-day operations of the talent acquisition team. Assisting the Talent Acquisition team in the maintenance of all pre-hire employee personnel files and records ensuring timely and accurate data entry for applicant tracking and audits. Serving as a point of contact for all interviews, assisting candidates and hiring managers in the scheduling of onsite and virtual interviews. Coordinating interview information between hiring managers and candidates, including sending confirmation emails, outlook invites and booking rooms. Maintaining interview documentation including interview schedules, historical interview records, and collection of consensus forms. Coordination of large volume interviews. Creating and distributing employment-related correspondence, including Interview standards, orientation materials, assisting in initiating and monitoring background checks, drug screenings, and medical assessments. Partnering with HR and Hiring teams to check on the rehire-eligibility of former Client and agency workers.Work environment: Office environment - potential to need PPE gear (glasses and ear plugs).Additional Details: Do you accept internships as job experience: Yes. Are there past or additional job titles or roles that would provide comparable background to this role: TA coordinator, Administrative Assistant, Office Assistant. Disqualifiers/Red Flags/Overqualifications: Advanced Degrees, Leaving previous roles due to the workload this person will be scheduling 50+ interviews a week. Team conflict.