Recruiting Coordinator

#Tech-Pro-Admin-01
Job Summary

We are seeking a Recruiting Coordinator to join our team in Philadelphia, PA. This role is ideal for candidates with strong experience in scheduling, workforce coordination, and administrative support. While direct recruiting experience is not required, candidates with coordination and scheduling skills within a recruiting environment are highly desirable.

Responsibilities

• Conduct integral tasks on the Talent Acquisition team, supporting full-life cycle recruitment activities.
• Build relationships with candidates, hiring managers, and business lines, often providing the first impression of the company.
• Manage multi-tasking, detailed decision-making, and strategic focus in supporting business and recruitment requests.
• Accomplish candidate outreach, assist recruiters, and complete interview scheduling, including complex travel arrangements.
• Coordinate candidate relocation and partner with business lines to forecast requisition submissions.
• Organize the first step of the recruitment process, including intake of submittals and creation of requisitions.
• Partner with vendors to ensure SLAs are honored and troubleshoot discrepancies.
• Manage timeliness with coordination, communication, and review of requisition and candidate status.
• Provide excellent customer service with a strategic focus, adhering to standard operating procedures and regulations.

Essential Functions

• Independently manage and organize activities to support Talent Acquisition and business lines.
• Act as a liaison with recruiters, hiring managers, project managers, executive admins, and candidates.
• Partner with business line contacts to assist with requisition submission and approval process management.
• Welcome candidates and hiring managers to the candidate/hiring manager experience and greet them on interview days.
• Own interview scheduling, organizing, prioritizing, and accommodating complex interview requests.
• Assist with travel logistics and prepare interview packets.
• Engage in outreach to diverse groups to build a diverse workforce.
• Track and monitor requisition forecasting and manage recruitment strategy meetings.
• Set expectations, review job descriptions, and create job postings in SuccessFactors/SAP.
• Schedule intake meetings, partner with recruiters for sourcing, and oversee requisition assignments.
• Work with external job boards and sources for candidate engagement.
• Schedule, facilitate, and grade approved testing based on job requirements.
• Create offer/rejection letters and ensure high-quality standards for all activities.
• Pull data and metrics to produce scorecards and reports.
• Partner with external vendors to ensure SLAs are met and manage discrepancies.
• Update the Applicant Tracking System and ensure timely requisition closure.
• Maintain compliance with EEO and related employment laws and regulations.
• Assist with ad hoc tasks, including issue resolution and invoice assistance.

Minimum Qualifications

• Bachelor's Degree or equivalent combination of training, education, and relevant experience.
• Experience in Recruitment, HR, Customer Service, or business support.
• Strong organizational skills with the ability to prioritize and accomplish goals independently.
• Resourcefulness, anticipating needs, and taking initiative.
• High attention to detail and follow-up skills.
• Ability to handle highly confidential material professionally.
• Knowledge of business process improvements.
• Ability to re-prioritize based on changes in business needs.
• Superior time management skills.
• Ability to multi-task in a fast-paced, high-volume environment.

Preferred Qualifications

• 3 years of relevant experience.
• Experience using applicant tracking systems.
• Knowledge of federal, state, and local laws affecting recruitment.
• Business acumen and management of business support activities.
• Recruitment experience including interview scheduling and phone screenings.
• Experience managing external vendors and understanding EEO/AA/OFCCP guidelines.
• Familiarity with SAP or similar software.
• Experience with recruitment metrics.
• Project management/process management experience.
• Advanced social media and technology networking capability.
• Exceptional communication skills, both written and verbal.
• Presentation skills.
• Ability to exercise sound judgment and discretion.
• Operational adaptability to meet sudden needs.

Join us in Philadelphia, PA, a city rich in history and culture, offering a vibrant lifestyle and a dynamic job market. Be part of a team that values diversity and inclusion and strives for excellence in Talent Acquisition.

Benefits PEAK's benefit offerings available for our associates include medical, dental, vision, Flexible Spending Account (FSA), Dependent Care Savings Account (DCA), and 401K plan.PEAK believes that taking care of our team is essential for success and we are proud to provide benefits that enhance both your well-being and your future. Additionally, our associates may be eligible for Paid Sick Leave as required by Federal, State, or local laws. Equal Opportunity Employer (EEO) PEAK Technical Staffing is committed to creating a diverse and inclusive environment and is proud to be an Equal Opportunity Employer. PEAK does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status, or any other characteristic protected by applicable law. All employment decisions are made based on qualifications, merit, and business need. We encourage all individuals to apply. Americans Disabilities Act (ADA) The physical and mental requirements described in this job description are representative of those that must be met by an employee to successfully perform the essential functions of the position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.Must be able to perform the essential physical functions of the position, including sitting, standing, walking, stooping, kneeling, andlifting upto 25 pounds, with or without reasonable accommodation. Candidate Privacy To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://peaktechnical.com/privacy-policy/and https://peaktechnical.com/ca-residents-privacy-rights/ AI Recruiting Disclosure We use AI-assisted tools to help review applications and compare your experience to job requirements, but all hiring decisions are made by human recruiters. You may request a human-only process or opt out of automated communication at any time. Required notices and our latest bias audit are available on our website: www.peaktechnical.com/ai-disclosure.