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Recruiting Coordinator

ICONMA, LLC

Santa Clara, CA

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JOB DETAILS
SALARY
$21.29–$22.81 Per Hour
SKILLS
Administrative Skills, Alliance/Partner Marketing, Calendar Management, Communication Skills, Customer Relations, Detail Oriented, Documentation, Health Plan, Identify Issues, Logistics, Materials Engineering, Microsoft Outlook, Organizational Skills, Presentation/Verbal Skills, Service Delivery, Time Management, Writing Skills
LOCATION
Santa Clara, CA
POSTED
Today
Our Client, a Material Engineering company, is looking for a Recruiting Coordinator for their Santa Clara, CA location.
 
Responsibilities:
  • Manage all aspects of interview scheduling, including phone screens, virtual interviews, onsite visits, panel interviews, and loop sessions.
  • Coordinate calendars across multiple time zones, departments, and levels of leadership.
  • Send polished, accurate calendar invitations that include meeting links, instructions, agendas, and logistical details.
  • Monitor and respond promptly to scheduling requests throughout the day.
  • Support urgent changes, last minute reschedules, and interviewer substitutions with professionalism and speed.
  • Logistics & Candidate Support:
  • Reserve conference rooms and ensure day of readiness for onsite interviews.
  • Provide clear directions, arrival instructions, and access information to candidates.
  • Troubleshoot basic technical or access issues to ensure candidates have smooth experience.
  • Maintain the highest level of confidentiality when handling candidate and employee data.
  • Systems & Documentation:
  • Maintain accurate scheduling notes and updates in the Internal System and Shared Services workflow trackers.
  • Partner with recruiters and hiring teams to ensure alignment of interview timing, expectations, and needs.
  • Track scheduling activity to ensure timely completion and service delivery consistency.
 
Requirements:
  • 1–2 years of experience in high volume scheduling, administrative coordination, or calendar management.
  • Strong attention to detail, accuracy, and organizational skills.
  • Excellent written and verbal communication skills.
  • Proficiency with Outlook, Teams or similar scheduling and meeting platforms.
  • A customer focused mindset with the ability to handle sensitive or confidential information.
  • Preferred Qualifications:
  • Experience in HR, recruiting coordination, or a Shared Services environment.
  • Familiarity with ATS platforms such as Workday, or Eightfold.
  • Experience scheduling across multiple time zones or supporting fast moving, high volume teams.
 
Why Should You Apply?  
 

About the Company

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ICONMA, LLC

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