Administrative Skills, Applicant Tracking System, Artificial Intelligence (AI), Business Solutions, Calendar Management, Communication Skills, Cross-Functional, Customer Support/Service, Detail Oriented, Documentation, Electronics, Human Resources, Interviewing Skills, Logistics, Logistics Management, Microsoft Outlook, Microsoft Product Family, Multitasking, Operational Support, Organizational Skills, Presentation/Verbal Skills, Process Development, Process Improvement, Time Management, Writing Skills
Recruiting Coordinator 37334583
- Hourly pay:$30/hr
- Worksite: Leading electronic testing company (Santa Rosa, CA 95403 - Onsite)
- W2 Employment, Group Medical, Dental, Vision, Life, Retirement Savings Program, PSL
- 40 hours/week, 3 Month Assignment
A leading electronics testing company is seeking a **Recruiting
**Coordinator to
support the Talent Acquisition team by managing interview logistics, coordinating candidate interactions, and ensuring a seamless recruiting experience. This role serves as a critical liaison between recruiters, hiring managers, and candidates, requiring exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
Recruiting Coordinator Responsibilities:
- Coordinate and schedule phone screens, virtual interviews, onsite interviews, and complex panel interviews across multiple time zones while ensuring an exceptional candidate experience.
- Partner closely with recruiters, hiring managers, interviewers, and candidates to align schedules, confirm logistics, and resolve scheduling conflicts efficiently.
- Manage interview calendars, meeting invitations, confirmations, reminders, and last-minute schedule adjustments while maintaining accuracy and responsiveness.
- Deliver professional, timely, and candidate-focused communication throughout the recruiting process to support a best-in-class hiring experience.
- Maintain accurate candidate, interview, and scheduling data within the applicant tracking system (iCIMS) and support recruiting activity tracking and reporting.
- Utilize AI-enabled tools such as Microsoft Copilot and similar technologies to streamline scheduling workflows, improve communications, and identify process improvement opportunities.
- Support recruiting operations by preparing interview logistics, coordinating onsite interview activities, and escorting candidates to interview locations as needed.
- Assist with recruiting administration, operational reporting, documentation, and special talent acquisition projects.
Recruiting Coordinator Qualifications:
- 1+ years of experience in recruiting coordination, interview scheduling, human resources support, administrative coordination, or a related role.
- Experience scheduling interviews across multiple time zones and managing complex calendar logistics.
- Strong organizational skills with the ability to manage competing priorities in a fast-paced environment.
- Excellent written and verbal communication skills with a strong customer service orientation.
- High attention to detail and the ability to maintain accuracy while handling large volumes of scheduling activity.
- Experience working with applicant tracking systems (ATS), preferably iCIMS.
- Proficiency with Microsoft Outlook, calendar management tools, and standard business software applications.
- Familiarity with AI tools such as Microsoft Copilot or similar technologies used to improve workflow efficiency and productivity.
- Ability to build strong working relationships with recruiters, hiring managers, candidates, and cross-functional stakeholders.
- Demonstrated ability to handle confidential information with professionalism and discretion.