Recruiting Coordinator

Cvent is a leading meetings, events, and hospitality technology provider with more than 5,500+ employees and ~30,000 customers worldwide, including 60% of the Fortune 500. Founded in 1999, we deliver a comprehensive event marketing and management platform for marketers and event professionals, as well as software solutions for hotels, venues, and destinations to grow their group/MICE and corporate travel business. Our technology brings millions of people together at events around the world—we’re transforming the meetings and events industry through innovative technology that powers human connection.

Our strength lies in our people. We foster a culture where everyone is encouraged to think like an entrepreneur—taking smart risks, moving with speed, and making decisions confidently. We value diverse perspectives, celebrate differences, and collaborate closely with colleagues and clients to build strong, lasting relationships.

AI at Cvent: Leading the Future

Are you ready to shape the future of work at the intersection of human expertise and AI innovation? At Cvent, AI isn’t just a tool—it’s embedded in how we operate and learn. We’re looking for leaders who are eager to evolve alongside technology. If you love to experiment, share what you learn, and define best practices for AI‑augmented work, you’ll thrive here. Our teams thoughtfully integrate AI into their day‑to‑day responsibilities, using it to deliver exceptional results while relying on the human judgment and creativity that drive real innovation.

We are seeking a Recruiting Coordinator to play a critical role in delivering a seamless, high-quality experience for candidates and hiring teams. This role is responsible for interview scheduling and coordination and providing operational support to the broader recruiting team as needed. Strong organizational skills, attention to detail, and comfort adopting and using AI-driven tools are essential to success in this position.

This role is hybrid, required to be in Cvent’s Tysons, VA headquarters two days each week.

• Own end-to-end interview scheduling for candidates across multiple time zones, including phone, video, and onsite interviews.
• Coordinate virtual and  onsite interviews, including room reservations, visitor access, agendas, and any logistics such as travel or accommodations as needed.
• Act as a point of contact for candidates and interviewers to resolve last-minute changes, reschedules, and conflicts quickly and professionally.
• Ensure a consistent, high-quality candidate experience, from initial scheduling outreach through post-interview follow-up.

• Own full lifecycle recruiting for designated intern roles, from intake to offer acceptance.
• Post intern job descriptions, manage requisitions, and ensure roles are visible on the appropriate job boards and channels.

• Proactively identify and suggest process improvements that enhance speed, quality, and candidate experience.

• Serve as a champion for AI adoption within the recruiting team, actively using AI-driven tools and platforms to improve scheduling efficiency, candidate communication, data accuracy, and overall recruiting workflows.
• Stay current on emerging AI capabilities in talent acquisition and share learnings, best practices, and recommendations with the team.

• 0–2 years of experience in recruiting coordination, HR coordination, or related administrative support; internship or campus recruiting experience is a plus.
• Experience working with an ATS and calendar tools (e.g., Outlook, Google Calendar) a strong plus; comfort learning new systems quickly.
• Strong organizational skills with the ability to manage high-volume scheduling and competing priorities with accuracy and poise.
• Proven attention to detail and follow-through, especially in managing logistics and documentation.
• Demonstrated interest in and comfort using AI tools to streamline work, experiment with new approaches, and improve team productivity.
• Ability to handle sensitive and confidential information with discretion.
• A collaborative, service-oriented mindset and a genuine interest in delivering a great candidate and hiring manager experience.