Recruiting & People Operations Coordinator (Temp)

Recruiting & People Operations Coordinator (Temp)

Brisbane, CA

People /

Temporary /

Hybrid

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About Avive:

Avive Solutions, Inc. (https://avive.life) is a VC-backed healthcare technology company that is developing a next-generation Automated External Defibrillator (AED) and response system in an effort to - literally - save lives. Sudden Cardiac Arrest (SCA) is a leading cause of death in the United States, and we are on a mission to change that! We are a dynamic team that builds elegant, creative solutions to solve complex problems. Ultimately, our mission is for all cardiac arrest victims to have rapid access to life-saving defibrillation.

Avive is taking a fresh approach to addressing this decades-old problem by working to bring an advanced AED technology to market, coupled with a first-of-its-kind software platform solution to enable a quicker and more streamlined response to cardiac arrest emergencies. We believe that this unique combination of deploying advanced - yet still accessible - hardware, and novel software, has the potential to revolutionize out-of-hospital cardiac arrest response and massively impact SCA survival rates.

Check out this short video that shows a glimpse of how our team is working to re-think cardiac arrest response and save lives! https://www.youtube.com/watch?v=2p4zfOWo62E

Learn more about working at Avive: https://avive.life/careers/

About the Role:

We are ooking for a highly organized Recruiting & People Operations Coordinator (Temp) to support recruiting, hiring, and people operations across Avive. This role will primarily focus on coordinating interviews and delivering an exceptional candidate experience while supporting both internal recruiters and external recruiting partners.

In addition to recruiting coordination, this person will assist with a variety of people operations and administrative responsibilities, including onboarding support, employee programs, candidate and executive travel coordination, calendar management, and other projects that help keep our team running smoothly.

This is an ideal role for someone who enjoys wearing multiple hats, thrives in a fast-paced environment, and is passionate about creating great experiences for candidates and employees alike.

This role will start on a 3 month basis with option to extend and potentially convert to permanent.

Essential Duties and Responsibilities:

Recruiting Coordination & Candidate Experience (70-80%)

• Schedule and coordinate interviews across multiple teams, time zones, and stakeholders.
• Partner with internal recruiters, external recruiting agencies, hiring managers, and interviewers to ensure a smooth hiring process.
• Serve as a primary point of contact for candidates throughout the interview process.
• Manage candidate communications, interview logistics, and onsite coordination.
• Coordinate candidate travel, accommodations, and reimbursement processes.
• Maintain accurate candidate records and recruiting data within Lever.
• Support offer, background check, and onboarding processes.

People Operations & Administrative Support (20-30%)

• Assist with new hire onboarding and employee lifecycle processes.
• Support employee programs, events, recognition initiatives, and office coordination activities.
• Maintain HR records, documentation, and systems.
• Assist with calendar management, meeting coordination, and occasional executive support.
• Support ad hoc projects across the People team.

Required Education, Experience, and Who You Are:

• 2+ years of experience in recruiting coordination, recruiting operations, HR coordination, executive assistance, or a related operational role.
• Exceptional organizational skills and attention to detail.
• Experience managing complex scheduling and multiple competing priorities.
• Strong customer-service mindset with a passion for creating outstanding candidate and employee experiences.
• Experience with Google Workspace and ATS systems (Lever preferred).

Bonus Points For:

• Experience supporting HR, recruiting, or people operations functions in a high-growth environment preferred.

Equal Employment Opportunity

It is the policy of the company to provide equal employment opportunity to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, the company will provide reasonable accommodations for qualified individuals with disabilities.

NOTE: This Job Description in no way states or implies that these are the only duties or functions to be performed by the incumbent. Personnel are required to follow any other job-related instructions and to perform any other job-related duties/functions requested by their supervisor.

Anticipated Pay Rate: $30

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

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