Recruiting Scheduler

Job Title: Recruiting Scheduler / Recruiting Coordinator
Location: Remote
Pay Rate: ***/hr - ***/hr
Duration: 4 months contract
Job Summary:
We are seeking a highly organized and detail-oriented Recruiting Scheduler / Recruiting Coordinator to support the Talent Acquisition team with high-level interview scheduling and coordination. This role will be responsible for managing complex calendars, coordinating interviews with senior leaders and C-level executives, maintaining accurate documentation, and ensuring a smooth candidate and stakeholder experience throughout the recruitment process.
The ideal candidate will have strong communication skills, excellent attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
Key Responsibilities:
Coordinate and schedule interviews across multiple time zones, including meetings with senior leaders and C-level executives.
Manage complex calendars and ensure availability is accurately reviewed before confirming interview schedules.
Communicate professionally with candidates, hiring managers, recruiters, executives, and internal stakeholders.
Send interview confirmations with relevant interview documents, calendar invites, agendas, and follow-up communications in a timely manner.
Maintain accurate candidate and interview documentation in internal systems and tracking tools.
Update and manage spreadsheets, reports, and trackers using Microsoft Excel.
Support recruitment process coordination, including candidate status updates, feedback follow-ups, and interview logistics.
Ensure a positive candidate experience by providing timely updates and clear communication.
Partner closely with recruiters and hiring teams to resolve scheduling conflicts and last-minute changes.
Maintain confidentiality when handling sensitive candidate, employee, and executive information.
Assist with process improvements and administrative support within the Talent Acquisition function as needed.
Required Qualifications:
Previous experience as a Recruiting Coordinator, Recruiting Scheduler, HR Coordinator, Administrative Assistant, or similar role.
Experience managing calendars and scheduling meetings across multiple time zones with senior-level stakeholders.
Strong proficiency in Microsoft Outlook, Microsoft Excel, and other Microsoft Office tools.
Ability to manage high-volume scheduling and shifting priorities with accuracy.
Excellent written and verbal communication skills.
Strong attention to detail and organizational skills.
Ability to handle confidential information with professionalism and discretion.
Comfortable working in a fast-paced and deadline-driven environment.
Preferred Qualifications:
Experience supporting executive-level scheduling or C-level interview coordination.
Intermediate Excel skills, including formatting, filtering, sorting, data entry, and maintaining trackers.
Experience coordinating across multiple time zones.
Prior experience in a corporate recruiting or talent acquisition environment.
Skills and Competencies:
Calendar management
Interview coordination
Executive communication
Documentation and tracking
Microsoft Excel
Attention to detail
Time management
Candidate experience
Confidentiality
Problem-solving
Stakeholder management