Recruitment & Business Operations Coordinator (Intern)

Professional Services

Location: San Mateo, California

NextLabs is seeking a highly motivated and results-oriented Human Resources & Business Operations Coordinator to support our US operations, with particular emphasis on recruitment and employee event planning. The qualified candidate must have the ability and experience to resolve issues and produce results using sound judgment, professionalism, and people skills.

Essential Duties and Responsibilities include:

Human Resources

Assist the HR Team with US recruitment, including: Understanding the hiring requirements of hiring managers Identifying and attracting candidates through various channels such as professional networks and social media Reviewing resumes and screening candidates Scheduling interviews by coordinating with candidates, hiring managers, and other personnel Maintaining accurate and timely records of all recruitment activities

Coordinate Company events including new employee onboarding activities, Company parties, employee teambuilding events, meetings, and employee gifts.

Facilitate all logistics for employee and customer onsite and offsite meetings including conference room scheduling, set-up, meals, materials, and any necessary IT equipment.

Business Operations

Assist with the contracts administration process for timely signature and record-keeping.

Perform administrative duties including preparing correspondence, business forms, and presentations, scheduling meetings, scanning, mailing, notary, and other administrative tasks.

Perform other related duties and assignments, as required.

Requirements

Major in human resources, business administration or related field

Be a driven individual able to adapt to a fast-paced changing environment

Have the ability to perform individual responsibilities with little supervision as well as to work as a part of a team with common, coordinated responsibilities and objectives

Possess solid oral and written communication skills

Be interested in learning to assess and evaluate candidate qualifications

Have the ability to build and maintain relationships with hiring managers

Have excellent organizational skills with the ability to multi-task and prioritize

Be proficient in Microsoft Office (Outlook, Excel, Word & PowerPoint) and Internet applications, with a willingness to learn how to use new tools and programs