Administrative Skills, Administrator Documentation, Applicant Tracking System, Business Administration, Candidate Screening, Compensation and Benefits, Customer Relations, Customer Support/Service, Detail Oriented, Develop and Maintain Customers, Documentation, Employee Relations, Employment Law, Equal Employment Opportunity (EEO), Genetics, HRIS/HRMS, Human Resources, Human Resources Processes, Interpersonal Skills, Interviewing Skills, Job Requisition Posting, Leadership, Legal, Maintenance Services, Metrics, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Offer Letters, Onboarding, Operational Support, Organizational Skills, Performance Management, Policy Development, Prepare Correspondence, Process Improvement, Record Keeping, Time Management
Recruitment & HR Support Specialist
The Recruitment & HR Support Specialist provides administrative and operational support across human resources and recruiting functions for external clients and the ProActive HR team. This role assists with talent acquisition, onboarding, employee relations support, HR compliance, documentation, reporting, and day-to-day HR administration. The ideal candidate is highly organized, detail-oriented, customer-focused, and able to manage multiple priorities while maintaining confidentiality.
What You'll Do as an Recruitment & HR Support Specialist at Ahola
- Provide day-to-day HR and recruitment support.
- Assist with the full recruitment lifecycle, including posting positions, screening candidates, coordinating interviews, scheduling, preparing offer letters, and maintaining applicant tracking records.
- Coordinate onboarding and offboarding activities, ensuring all required documentation is completed accurately and on time.
- Maintain employee personnel files, HRIS records, and recruitment documentation while ensuring data accuracy and confidentiality.
- Support employee benefits administration, leave requests, employment verifications, employee status changes, and other routine HR transactions.
- Prepare HR correspondence, reports, audits, and other administrative documentation as needed.
- Assist with performance management, employee engagement initiatives, policy administration, and training coordination.
- Serve as a primary point of contact for routine client HR and recruitment requests, providing timely and professional support.
- Coordinate client deliverables, onboarding activities, compliance documentation, and recruitment needs while maintaining strong client relationships.
- Monitor recruiting and HR metrics, track service requests, and identify opportunities to improve processes and efficiency.
- Escalate complex employee relations, legal, compliance, or policy matters to senior HR leadership as appropriate.
- Deliver exceptional customer service while maintaining confidentiality and exercising sound judgment in all interactions.
The Experience You'll Need
- Associate's degree in Human Resources, Business Administration, or related field preferred.
- 2+ years of HR, recruiting, administrative, or customer service experience preferred.
- Knowledge of employment laws, HR practices, and recruiting processes preferred.
- Experience with HRIS, ATS, Microsoft Office, and related systems.
What we look for in a candidate for this role:
- Strong interpersonal and client service skills with the ability to interact professionally at all levels
- Ability to build and maintain effective client relationships
- Excellent organizational skills with strong attention to detail
- Strong time management skills with the ability to meet deadlines in a fast-paced environment
- Proficient in Microsoft Office (Outlook, Teams, Word, Excel, PowerPoint)
- Ability to work independently and collaboratively as part of a team
- Resourceful and solution-oriented with the ability to think creatively and proactively
- Able to perform effectively in a fast-paced, high-pressure environment
In addition to our family-like culture, Ahola provides a variety of perks and benefits.
Time Off Company Paid Holidays (7 days) Paid Time Off (5 days) Accrued Tiered Vacation Time Paid Volunteer Time Off (3 days) Birthday Paid Time Off (1 day) - Benefits Medical, Dental, and Vision Company-Paid Life Insurance and Short-Term Disability Company-Paid Employee Assistance Plan - Perks Monthly Employee Engagement Events Company-Paid Employee Store Fitness Reimbursement - Compensation Semi-Annual Performance Bonuses 401(k) with Employer Matching Contribution Professional Development Reimbursement and Advancement Opportunities.
The Interview Process
- Phone interview with Ahola HR
- In-person interview with Management
- Virtual Interview with Department Team Members
Questions about our HR Assistant role? Contact us at careers@ahola.com!
The AHOLA Corporation provides equal employment opportunities to all qualified applicants and employees, and administers all aspects and conditions of employment, without regard to race, color, age, sex, sexual orientation, gender, gender identity, religion, national origin, pregnancy, physical or mental disability, military or veteran status, or genetic information. Equal employment opportunity applies to, but is not limited to, employment status, training, promotion, demotion, transfer, leaves of absence, and termination.