Recruitment Specialist and Transfer Scholar Coordinator

Recruitment Specialist and Transfer Scholar Coordinator

Salary

See Position Description

Location

Bourbonnais

Job Type

Full-Time Staff

Division

Enrollment Management

Department

Admissions

Opening Date

07/09/2026

• Description
• Benefits

Position Summary

As a Christian university, Olivet Nazarene University exists to provide an education with a Christian purpose. We value diversity as a means to enrich and deepen the educational experience, both inside and outside the classroom and online. We are committed to recruit and retain mission-aligned faculty and staff from diverse backgrounds. We strive to be a more inclusive community as we seek to understand and celebrate our unique experiences and perspectives.

The Recruitment Specialist and Transfer Scholars Coordinator supports Olivet Nazarene Universitys community college partnerships and transfer enrollment initiatives. This position serves as a primary resource for prospective and current transfer students by assisting with transfer recruitment, transfer pathway development, advising, and administration of the Transfer Scholars Program.

Working collaboratively with community college partners, admissions staff, academic departments, advising, and Enrollment Management, this position helps create a seamless transfer experience that promotes student success, persistence, and enrollment growth. The successful candidate will also serve as a cross-trained member of the Enrollment Management team, supporting Graduate and Continuing Studies online recruitment initiatives as institutional needs require.

Essential Duties and Responsibilities

General Duties

• Communicate the mission, vision, and values of Olivet Nazarene University to prospective students, community college partners, and external stakeholders.
• Develop and implement recruitment strategies that increase transfer enrollment, with a primary emphasis on growing the Transfer Scholars Program.
• Represent ONU at community colleges, transfer fairs, information sessions, college visits, partner events, and recruitment activities.
• Serve as the primary coordinator for the Transfer Scholars Program by assisting with recruitment, onboarding, student communications, engagement initiatives, and ongoing student support.
• Develop, maintain, and update transfer guides, articulation agreements, transfer pathways, and partnership documentation to ensure accurate transfer information.
• Assist prospective transfer students in understanding transfer credit evaluations, degree completion pathways, admissions requirements, and enrollment processes.
• Provide advising support for Transfer Scholars students and prospective transfer students regarding course planning, academic progression, and university resources.
• Cultivate and maintain positive relationships with community college faculty, staff, advisors, and administrators to strengthen existing partnerships and identify opportunities for new collaborations.
• Assist in identifying and developing new community college partnerships and innovative transfer student lead-generation strategies.
• Maintain accurate recruitment, partnership, and enrollment data within university systems and ensure timely follow-up with prospective and current students.
• Participate in cross-functional recruitment initiatives by supporting Graduate and Continuing Studies online program recruitment, including inquiry management, recruitment events, outreach, and enrollment activities as assigned.
• Demonstrate flexibility by adapting to changing enrollment priorities while providing exceptional service to transfer, undergraduate, and online student populations.
• Perform additional duties and special projects as assigned by the Director of Community College and Academic Partnerships.

ESSENTIAL FUNCTIONS

• Demonstrate effective verbal and written communication skills in both on-campus and off-campus settings.
• Build and maintain positive professional relationships with students, faculty, staff, community college personnel, and external partners.
• Exhibit exceptional organizational skills while managing multiple priorities and deadlines.
• Handle confidential student and institutional information with professionalism and discretion.
• Demonstrate proficiency in Microsoft Office, CRM platforms, student information systems, and other university software applications.
• Provide exceptional customer service while demonstrating initiative, professionalism, and sound judgment.
• Work independently while contributing collaboratively to departmental and institutional enrollment goals.
• Participate in cross-training and professional development opportunities to support Enrollment Management initiatives.
• Exhibit ONUs "Ideal Team Player" characteristics by being Hungry, Humble, and Smart while contributing to a collaborative work environment.

SUPERVISORY RESPONSIBILITIES

None.

Knowledge, Skills and Abilities Required

• Commitment to the mission, faith, and lifestyle expectations of Olivet Nazarene University. ONU Statement of Mission, Faith, and Lifestyle Covenant.
• Excellent interpersonal, presentation, and relationship-building skills.
• Strong written and verbal communication abilities.
• Exceptional customer service and student-centered mindset.
• Strong organizational, project management, and time management skills.
• Ability to interpret academic requirements and clearly communicate transfer pathways and degree completion plans.
• Ability to manage multiple priorities while maintaining accuracy and attention to detail.
• Proficiency with Microsoft Office Suite, CRM platforms, and student information systems.
• Ability to collaborate effectively across departments and with external educational partners.
• Willingness to travel and work occasionally evenings or weekends to support recruitment and partnership events.

Additional Information

EDUCATION

• Bachelors degree required.
• Experience in higher education admissions, recruitment, academic advising, enrollment management, or community college partnerships preferred.

WORK ENVIRONMENT

This position is primarily based at the Heritage Office with regular travel to community colleges, partner institutions, transfer fairs, and recruitment events. Some evening and occasional weekend responsibilities are required. Travel is expected to support recruitment activities, partnership development, student advising, and Transfer Scholars Program initiatives. Mileage and approved travel expenses are reimbursed according to university policy.

This is a 12-month, full-time staff position.

SUPPLEMENTAL INFORMATION

The annual salary for this position is $43,000. Additional considerations will be made for relevant experience and educational background.

Only candidates who submit all required documents will be considered: resume, cover letter, statement of faith, application questions. Applications will be accepted until position is filled.

Olivet Nazarene University offers:

• Comprehensive medical, vision, and dental insurance.
• Employer retirement contribution begins on first day of full-time employment and is 100 percent vested at that time.
• Additional auxiliary coverage such as life insurance, disability insurance and AD&D insurance.
• Generous paid time off, including vacation, sick, personal, and bereavement leave and 18 days for the observance of holidays.
• Tuition remission granted to employee, spouse, and dependent children for education within Olivet's distinguished academic programs.
• Access to an active campus life with a top-notch fitness center, enriching musical performances, competitive athletic competitions, and introduction to the sciences at our Stickler Planetarium.

To learn more, see our benefits summary here.

Employer Olivet Nazarene University (IL)

Address 1 University Ave

Bourbonnais, Illinois, 60914

Phone 815-939-5240

Website https://www.olivet.edu/about/employment/